Executive Assistant at Pinnacle Group, Inc.

, , India -

Full Time

Start Date

Immediate

Expiry Date

20 Dec, 25

Salary

0.0

Posted On

21 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication Skills, Data Management, Organizational Skills, Proactive Approach, Microsoft Office, Zoom, IFS, Workday, CRM, Customer Service, Confidentiality, Report Preparation, Meeting Coordination, Time Management, Problem Solving

Industry

IT Services and IT Consulting

Description

We are building a team of trailblazers, who embody growth, impact, and excellence. Job Description The Executive Assistant is responsible for supporting the Country Manager by ensuring administrative items are managed, the Manager’s time is leveraged efficiently, and company initiatives are executed in an effective and time-sensitive manner. The Executive Assistant is also responsible for championing the culture of Pinnacle by creating a positive and collaborative work environment with each member of the team. Responsibilities: Conserves Country Manager and Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications Maintains Country Manager’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel, maximizing productivity Welcomes customers by greeting them, in person or on the telephone; answering or directing inquiries Maintains customer confidence and keeps information confidential Prepares reports by collecting and analyzing information and prepares and creates presentations, including transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics Secures information by implementing and maintaining a records database Ensures that meetings and activities requested have clear objectives, and are appropriately prioritized in the given timeframe Takes ownership of the completion of tasks or projects, such as: Purchasing items or equipment Implementing optimal cadence for multiple meetings Coordinating office fellowships and community engagement activities Arranging resources and lunches necessary for an event or meeting Writing/editing/printing materials Completes minor tasks designed to save time, such as: Ordering/Picking up lunch Placing, tracking and receiving orders for office materials or supplies Working with Office Management Company team to resolve office inquires Responds in an appropriate timeframe to requests or inquiries Qualifications: Bachelor’s degree required 3+ years’ experience as an Administrative Assistant 1+ years of Executive Assistant experience preferred Ability to gather and manage data from multiple sources; highly organized Excellent verbal and written communication skills Demonstrated “can-do" approach and the ability to work efficiently and creatively Ability to identify and prioritize objectives while managing daily requirements Self-starter, proactive approach in identifying and improving processes and systems Equipment and Software Knowledge Microsoft Office Applications Zoom IFS (preferred) Workday (preferred) CRM (Microsoft Dynamics or Salesforce preferred) Direct Reports There will be no direct reports to this role Working Environment Conditions may include working inside and/or outside. May work around office machinery with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone. Working extended or irregular hours and travelling by all possible modes of transportation. Physical Job Requirements Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, lift and carry under 30 lbs., and perceive depth. Tools and PPE Requirements Equipment (machines, tools, devices) used in performing the essential job function include but not limited to computers and related equipment, calculators, copiers, fax machines, and telephone. Pinnacle is an equal employment opportunity employer and does not discriminate based on race, color, national origin, religion, gender identity, sexual orientation, sex, age, disability, veteran or military status, genetic information, or any other characteristic protected by applicable law. Pinnacle builds and runs programs that empower facilities to make value-based decisions on how to manage risk, resulting in safe and profitable operations. We tailor our solutions to meet the individual needs of each client. We integrate our team’s skill sets to provide comprehensive support across the areas of mechanical integrity, asset reliability, and inspection services for a variety of industries.

Responsibilities

The Executive Assistant supports the Country Manager by managing administrative tasks and ensuring efficient use of the Manager's time. They also foster a positive work environment and assist in executing company initiatives.