Executive Assistant at PolyNovo

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Feb, 26

Salary

0.0

Posted On

14 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Document Management, Travel Management, Email Management, Interpersonal Skills, Communication Skills, Time Management, Microsoft Office Suite, Videoconferencing Tools, Confidentiality, Independent Work, Team Collaboration, Task Prioritization, Flexibility, Adaptability

Industry

Description

Who we are: PolyNovo is a disruptive medical technology company, headquartered in Melbourne. We design, develop, and manufacture innovative dermal regeneration solutions, using our patented bioabsorbable polymer technology NovoSorb®. Our lifesaving products have revolutionised the treatment of burns, major trauma as well as multiple emerging indications, and impacted the lives of over 70,000 patients globally. With a footprint in 46 countries and 300+ staff across a range of locations, PolyNovo continues to grow, and opportunity awaits. Learn more about PolyNovo by visiting our Website or our LinkedIn page. About The Role PolyNovo is currently searching for an Executive Assistant to join the Operations team. Reporting to the Chief Manufacturing and Supply Chain Officer the Executive Assistant will be responsible in providing operational and administrative support to the Operations Team. We are looking for someone who can ensure that the team continues to run efficiently. You'll be the backbone, helping to organise meetings, manage travel and sharing communications with the team. Key Responsibilities Provide administrative support to the Chief Manufacturing and Supply Chain Officer (CMSO), including organising meetings, document management, organising travel and assisting with expense claims. Manage the CMSO's email, correspondence and occasional data entry. Ensure that key records are maintained and communications are shared within the required timeframes. Organise the CMSO's calendar; set up meetings and important departmental events, helping to avoid major scheduling conflicts. Under direction from the Production Manager or Process Engineer, assist with a range of administrative and clerical duties including scanning and archiving documents and recovering batch records. Other duties as directed Experience Demonstrated experience in a role requiring a high level of trust and confidentiality. Punctual, reliable, and available to work from the office (Port Melbourne) at least 4 days per week. Strong interpersonal skills with the confidence to engage with team members and business partners at all levels. Ability to act as a gatekeeper and manage issues diplomatically and calmly. Physically capable of walking, using stairs, bending, lifting, and carrying items. Excellent English communication skills. Able to read, write, and relay messages clearly, including those with technical detail, while maintaining confidentiality. Ability to work independently under general direction within a small, diverse team, accepting guidance, collaborating effectively, and being accountable for time and deliverables. Skilled at managing multiple tasks, prioritising effectively, and meeting deadlines. Flexible and adaptable to changing priorities and processes. Advanced computer literacy, including strong proficiency in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and videoconferencing tools. Why PolyNovo? Join a team that values innovation, collaboration, and professional growth. At PolyNovo, we offer a dynamic work environment and the opportunity to contribute to ground-breaking projects that shape the future of our company and the industry. Multinational, ASX 200 listed and values-led business dedicated to redefining healing for the benefit of our patients Unique platform technology, an exciting pipeline of highly innovative products Diverse, inclusive and flexible workplace culture Career development opportunities and unlimited access to online learning Rewards platform with access to discounts at over 450+ Australian retailers Paid parental leave for primary and secondary carers, Nurture Days, and more Salary packaging including novated car leasing. Apply Today We would love to hear from you! Please send your resume by clicking on the Apply button. Please note that, due to the high level of interest expected, only shortlisted candidates will be contacted. Please note only applicants with full working rights in Australia will be considered. PolyNovo is committed to creating a workplace that values equity, diversity, and inclusion. We recognise and value that it is the sum of our parts – our combined backgrounds, experiences and perspectives – that allow us to succeed. Learn more about PolyNovo at: https://au.polynovo.com/company/

Responsibilities

The Executive Assistant will provide operational and administrative support to the Operations Team, ensuring efficient team operations. Responsibilities include organizing meetings, managing travel, and maintaining communications.