KEY RESPONSIBILITY

You are a highly organised professional who thrives in a collaborative environment. You’re confident managing multiple priorities and deadlines, and you bring a proactive, solutions-oriented mindset to everything you do. Your ability to maintain confidentiality and build strong relationships across all levels of the organisation will be key to your success in this role.

• Manage complex diaries and travel arrangements for the Managing Director.
• Deliver general administrative and organisational support to the Executive Leadership Team.
• Prepare and format reports, letters, meeting agendas and minutes, and confidential documents with accuracy and consistency.
• Coordinate events such as conferences, sponsorships, workshops, and client events.
• Organise travel and logistics for the Executive Leadership Team including international travel.
• Ability to handle sensitive information and maintain strict confidentiality and discretion.
• Undertake any other reasonable tasks as directed by the Managing Director.

REQUIRED EXPERIENCE

• 10+ years’ experience in an Executive Assistant role.
• Exceptional interpersonal skills and the ability to build strong relationships with a dynamic leadership team.
• Outstanding time management and multitasking abilities with competing deadlines.
• Comfortable working in a fast-paced, evolving environment with a solutions-focused mindset.
• High attention to detail and strong problem-solving capabilities.
• Excellent written and verbal communication skills.
• Strong organisational and planning skills.
• Advanced proficiency in Microsoft Office Suite.

ABOUT THE ROLE

An exciting opportunity has become available for a seasoned Executive Assistant to join our team in Brisbane. This pivotal role supports the Managing Director and Chief Operations Officer, while also providing high-level administrative support to the Executive Leadership Team and assisting with Company Secretary functions.
This is a dynamic position that requires discretion, professionalism, and a proactive approach to managing sensitive and confidential responsibilities. If you’re passionate about organisation, communication, and supporting senior leadership, we’d love to hear from you.

You are a highly organised professional who thrives in a collaborative environment. You’re confident managing multiple priorities and deadlines, and you bring a proactive, solutions-oriented mindset to everything you do. Your ability to maintain confidentiality and build strong relationships across all levels of the organisation will be key to your success in this role.

• Manage complex diaries and travel arrangements for the Managing Director.
• Deliver general administrative and organisational support to the Executive Leadership Team.
• Prepare and format reports, letters, meeting agendas and minutes, and confidential documents with accuracy and consistency.
• Coordinate events such as conferences, sponsorships, workshops, and client events.
• Organise travel and logistics for the Executive Leadership Team including international travel.
• Ability to handle sensitive information and maintain strict confidentiality and discretion.
• Undertake any other reasonable tasks as directed by the Managing Director