Overview:
The Executive Assistant plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload. This role requires qualities such as adaptability, flexibility, dependability and accountability. Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.
Why work at Presbyterian?
As an organization, we are committed to improving the health of our communities. From hosting growers’ markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans. For our employees, we offer a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more.
Presbyterian’s story is really the story of the remarkable people who choose to work here. The hard work of our physicians, nurses, employees, board members and volunteers grew Presbyterian from a tiny tuberculosis sanatorium to a statewide healthcare system that serves more than 875,000 New Mexicans.

Qualifications:

• High school (G.E.D.)
• Five to eight years experience in executive or administrative secretarial roles.
• Requires exceptional organizational and people skills.
• Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions.
• Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment.
• Must handle highly challenging interactions with potentially aggressive customers and providers using listening skills, negotiating skills, and grace.
• This position is on-site in Albuquerque, NM.

Responsibilities:

• Uses excellent customer service skills in interactions with patients, members, employees and the public.
• Ensures appropriate contact and follow up actions are taken. Documents complaints in appropriate system if necessary.
• Assists with and maintains budget and processes expenses incurred by the Executive.
• Maintains Board and department manuals, polices, biographical information and manages records and office supplies.
• May Coordinate and attend meetings of PHS Board of Directors and Board/PHS Committees, prepares Board and Committee materials and takes meeting minutes.
• Coordinates the work of others and assists with orientation and mentoring other secretarial staff.
• May Coordinate and attend meetings, Board Committees or PHS Councils, prepares Board or Committee materials and takes meeting minutes.
• Develops efficient systems for tracking performance measures for key metrics related to theExecutive Assistants area of responsibility.
• Communicates and/or coordinates Executives instructions to others.
• Familiar with the business strategy, processes and procedures.
• Provides project coordination on leadership level projects and activities.
• Performs secretarial, administrative and general office work, including preparingcorrespondence, reports, presentations and other documents.
• Schedules appointments, coordinates meetings and events, and makes travel arrangements.
• May be responsible for database coordination, including data entry and production of regular and adhoc reports.

• Will be expected to be knowledgeable of department specific activities and to provide.Operational support in areas of assignment.

• Benefits:
  We offer more than the standard benefits!
  Presbyterian employees gain access to a robust wellness program, including free access to our on-site and community-based gyms, nutrition coaching and classes, wellness challenges and more!
  Learn more about our employee benefits:
  https://www.phs.org/careers/why-work-with-us/benefits
  About Presbyterian Healthcare Services
  Presbyterian Healthcare Services exists to improve the health of patients, members and the communities we serve. We are a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state’s largest private employer with nearly 14,000 employees - including more than 1,600 providers and nearly 4,700 nurses.
  Our health plan serves more than 580,000 members statewide and offers Medicare Advantage, Medicaid (Centennial Care) and Commercial health plans.
  AA/EOE/VET/DISABLED. PHS is a drug-free and tobacco-free employer with smoke free campuses.
  Maximum Offer for this position is up to: USD $37.58/Hr. Compensation Disclaimer: The compensation range for this role takes into account a wide range of factors, including but not limited to experience and training, internal equity, and other business and organizational needs

• Uses excellent customer service skills in interactions with patients, members, employees and the public.
• Ensures appropriate contact and follow up actions are taken. Documents complaints in appropriate system if necessary.
• Assists with and maintains budget and processes expenses incurred by the Executive.
• Maintains Board and department manuals, polices, biographical information and manages records and office supplies.
• May Coordinate and attend meetings of PHS Board of Directors and Board/PHS Committees, prepares Board and Committee materials and takes meeting minutes.
• Coordinates the work of others and assists with orientation and mentoring other secretarial staff.
• May Coordinate and attend meetings, Board Committees or PHS Councils, prepares Board or Committee materials and takes meeting minutes.
• Develops efficient systems for tracking performance measures for key metrics related to theExecutive Assistants area of responsibility.
• Communicates and/or coordinates Executives instructions to others.
• Familiar with the business strategy, processes and procedures.
• Provides project coordination on leadership level projects and activities.
• Performs secretarial, administrative and general office work, including preparingcorrespondence, reports, presentations and other documents.
• Schedules appointments, coordinates meetings and events, and makes travel arrangements.
• May be responsible for database coordination, including data entry and production of regular and adhoc reports.
• Will be expected to be knowledgeable of department specific activities and to provide.Operational support in areas of assignment