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Executive Assistant at Prime System Solutions
Lahore, Punjab, Pakistan -
Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

0.0

Posted On

26 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Calendar Management, Travel Arrangements, Administrative Support, Event Coordination, Interpersonal Skills, Minute Taking, Social Media Management, Liaison Skills

Industry

IT Services and IT Consulting

Description
Job Summary We are looking for a highly organized and proactive Executive Assistant to manage administrative, coordination, and liaison tasks for the consulate office. The role involves scheduling, travel and visa arrangements, event organization, and communication with internal and external stakeholders to ensure smooth operations. Key Responsibilities Manage calendars and schedule meetings for the office Coordinate travel arrangements, including visa applications and related documentation Oversee desk and administrative management Perform secretarial duties for the Honorary Consul’s office Prepare agendas and take minutes of meetings Organize and coordinate events and official activities Build and maintain relationships with secretaries from consulates, chambers, and other organizations Update and maintain the Honorary Consul’s journal of activities Manage and post social media updates related to consulate activities Liaise with the Embassy for various activities and visa-related inquiries Perform other duties related to consulate operations as required Requirements Experience in calendar management and meeting scheduling for senior executives or directors Experience arranging travel and managing visa applications Experience with desk management and administrative support for senior officials Prior experience working in a consulate, diplomatic office, or honorary consul office preferred Ability to take accurate minutes of meetings and prepare agendas Event coordination and organization skills Strong interpersonal skills for relationship building with secretaries of consulates, chambers, and other organizations Ability to update and maintain official journals or reports of activities Familiarity with social media updates and communication Ability to liaise with embassies for various activities or visa-related queries Flexible and willing to perform other tasks related to consulate operations as needed
Responsibilities
The Executive Assistant will manage calendars, coordinate travel arrangements, and organize events for the consulate office. They will also liaise with various stakeholders to ensure smooth operations.