We’re looking for an Executive Assistant (Production) who can support a fast-moving creative production company across scheduling, communication, backend operations, and project management. This role blends high-level executive support with hands-on production coordination, helping bring structure, clarity, and momentum to a busy environment.
You’ll manage calendars, communication, vendor relations, project timelines, and operational systems like Drive and Notion. You’ll work closely with leadership to keep production workflows running smoothly and ensure both internal teams and clients feel supported and informed.
If you thrive in creative environments, enjoy organizing complex moving parts, and understand how production teams operate, this role will feel like a natural fit.
Why You’ll Want to Join
You will be paid in USD (bi-monthly: 15th and 30th)
Up to 14 days of Paid Time Off annually
Observance of Holidays based on your location
100% remote setup so you can work wherever you feel most productive
Work directly with leadership across a growing production company
Opportunity to build systems and shape operations behind high-quality creative work
What You’ll Work On
Executive Support
Manage calendars, scheduling, inbox organization, and follow-ups
Track tasks, priorities, and communication threads across projects
Keep company files, assets, and documents organized in Google Drive
Support general operational and administrative needs for leadership
Production and Project Management
Manage backend production operations for video and photo projects
Build and maintain project timelines, deliverables, and production checklists
Coordinate communication with editors, creators, vendors, and internal teams
Support Notion task boards, project tracking, and workflow updates
Assist in building lightweight systems and SOPs for smoother production
Vendor and Client Coordination
Communicate with vendors, freelancers, and partners to keep production on track
Manage quotes, scheduling, deliverables, and follow-ups across projects
Support client coordination by preparing updates, summaries, and next steps
Track invoices, payments, and vendor-related documentation
Operational Systems and Organization
Maintain organized project folders, briefs, and documentation
Improve internal workflows to increase clarity and reduce friction
Identify process gaps and bring proactive solutions to streamline operations
What You Bring
3 to 5+ years of experience as an Executive Assistant, Project Manager, or Production Coordinator
Experience working within creative, video, or photo production environments
Excellent written and verbal communication skills
Highly organized with strong time management and attention to detail
Proficient with Google Workspace, Notion, task management tools, and Drive organization
Ability to operate independently, anticipate needs, and manage multiple timelines
Comfortable communicating with clients, vendors, and cross-functional teams
Nice to Have
Familiarity with production workflows, call sheets, timelines, and deliverables
Background in creative agencies or content studios
Experience building systems or improving operational processes
How to Apply
Please include:
Your updated resume highlighting EA and production-related experience
A short 1–2 minute Loom video introducing yourself and describing how you’ve supported production or creative workflows
Only candidates who submit a Loom video will move forward.
If you’re someone who brings structure to creative environments and enjoys being the operational engine behind high-quality production, this role gives you the chance to make a meaningful impact every day.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
Initial Application - Submit your application and complete our prequalifying questions
Video Introduction - Record an video introduction to showcase your communication skills and work experience
Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
Recruitment Interview - Initial screening with our talent team
Executive Interview - Meet with senior leadership to discuss role alignment
Client Interview - Final interview with the client team you'd be supporting
Background & Reference Check - Professional reference verification
Job Offer - Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.
Responsibilities
The Executive Assistant will support production activities and assist in managing schedules and communications. This role involves coordinating various tasks to ensure smooth operations.
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