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Executive Assistant/Project Administrator at 123
Warrenton, Virginia, United States -
Full Time

Start Date

Immediate

Expiry Date

16 Sep, 26

Salary

0.0

Posted On

18 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Executive Support, Project Coordination, Calendar Management, Meeting Minutes, Project Documentation, Microsoft Office Suite, Written Communication, Verbal Communication, Time Management, Problem Solving, Customer Service, Team Collaboration, Adaptability, Procore, Bluebeam, Project Submittals

Industry

Construction

Description
Description Position Summary Gaithersburg Architectural Millwork is seeking a highly organized, detail-oriented Executive Assistant / Project Administrator to support company leadership and project teams in a fast-paced environment. The ideal candidate is a proactive professional who thrives in a fast-paced construction and manufacturing environment, can manage multiple priorities, and possesses exceptional communication and organizational skills. Key Responsibilities Manage executive calendars, meetings, travel arrangements, and schedules. Take meeting minutes and track action items to completion. Provide administrative support along with project support. Maintain project documents and correspondence. Prepare and distribute project submittals with accuracy. Qualifications Experience in executive support, project coordination. Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint,Teams). Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Preferred Experience in construction, architectural millwork, manufacturing, or related industries. Familiarity with project management software such as Procore, Bluebeam, or similar platforms. Experience in the construction industry is a plus. Key Competencies Organization and Time Management Problem Solving Professional Communication Customer Service Team Collaboration Adaptability Initiative and Follow-Through Why Join Us? At Gaithersburg Architectural Millwork, you'll be part of a team that creates exceptional custom millwork and cabinetry for high-profile projects.
Responsibilities
Provide high-level administrative support to company leadership, including calendar and travel management. Assist project teams by maintaining documentation, tracking action items, and preparing project submittals.