Executive Assistant / Project Coordinator at Union Heritage

Detroit, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jan, 26

Salary

80000.0

Posted On

04 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Detail Oriented, Time Management, Written Communication, Oral Communication, Proactive, Google Workspace, Microsoft Office, Zoom, Adobe Acrobat, Monday.com, Docusign, Docsend, Integrity, Discretion

Industry

Description

Who We Are: Union Heritage is an investment advisory company with three lines of business: Public Equity, Venture Capital, and Philanthropic Investment. We have leveraged our demonstrable expertise in these strategies to help build and safeguard the legacies of our clients since our founding over three decades ago. For more information on our firm, please visit: https://www.unionheritage.com/ What You’ll Do: We are seeking a dedicated individual who can support all aspects of Union Heritage, and drive efficiency for the Managing Partner, Managing Director, and team overall. Our ideal candidate is extremely organized and detail oriented, adept at prioritizing and multitasking, takes initiative, and constantly thinks one step ahead. Responsibilities will include, but are not limited to: Planning agendas, documenting notes, and managing follow-ups for team meetings across all three lines of business Manage scheduling and the administrative calendar for the firm’s Managing Partner and Managing Director Manage email and follow-up communications for Managing Partner/Director Attending meetings and events with the General Partners (GPs) and following up on all action items Providing GPs with relevant briefing information on a consistent basis Identifying areas that need immediate attention and ensuring they are prioritized by the GPs Maintain fundraising tracker across Venture Capital and Philanthropic Investment arms of the business Operational support of Platform activities, managing the flow of information with founders and vendors Support the tracking of Accounts Payable and Accounts Receivable Keep organizational and operational systems running efficiently, and implementing improvements when identified Oversee office management, supply inventory, coordinating with vendors Support event planning and execution, including travel planning for the GPs when applicable Support special projects and additional tasks, as needed Who You Are: 3+ years of professional experience, ideally in an administrative or project management related role Based in Detroit with ability to be in the office 2-3 days/week Available to start by early November 2025 Excitement to work in a startup environment and support underrepresented founders in the Michigan ecosystem Willingness to perform a variety of roles and to collaborate successfully on a lean team, in a fast paced environment Highly organized and strong attention to detail Strong time management skills, managing consistent and efficient follow-up Strong written and oral communication skills Solutions oriented and proactive, to keep things moving forward across the firm Proficiency with the following programs is required: Google Workspace suite of products (Gmail, Drive, Docs, Sheets, Slides, etc) Microsoft suite of products (Outlook, Office 265, OneDrive, etc). Zoom Adobe Acrobat Working knowledge of the following programs is ideal: Monday.com Docusign Docsend Unmatched integrity and discretion in handling confidential information Base Salary: $80,000/year Health Insurance (medical, vision, and dental) 401k with company match Unlimited PTO Timeline We are excited to get this new team member on board quickly to support our growth! We will be starting interviews in mid-October, and aim to bring someone in by early November.

Responsibilities

The Executive Assistant / Project Coordinator will support all aspects of Union Heritage, driving efficiency for the Managing Partner and Managing Director. Responsibilities include managing schedules, documenting meetings, and providing operational support across the firm's activities.