Executive Assistant & Project Coordinator at Vail Health Hospital

Vail, Colorado, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Aug, 26

Salary

43.9

Posted On

14 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Project Coordination, Calendar Management, Budget Tracking, Financial Reporting, Presentation Development, Project Management, Meeting Coordination, Administrative Support, Strategic Communication, Multitasking, Executive Presence

Industry

Hospitals and Health Care

Description

Vail Health has become the world’s most advanced mountain healthcare system. Vail Health consists of an updated 520,000-square-foot, 56-bed hospital. This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail. Learn more about Vail Health here. Join Vail Health, where excellence in healthcare meets the unmatched beauty of mountain living. We’re seeking a skilled and proactive Executive Assistant to provide high-level administrative and project coordination support to our Chief Operating Officer, Chief Real Estate Officer, and other members of our Senior Leadership Team. This is an exciting opportunity to contribute to meaningful organizational initiatives while working alongside leaders who are shaping the future of healthcare in our mountain communities. In addition to two years of Executive Assistant experience, ideal candidates will be organized, have strong executive presence and ability to multitask. About the Opportunity As an Executive Assistant at Vail Health, you’ll be the go-to person who keeps operations running smoothly for our COO and senior executives. You’ll manage complex calendars, organize leadership meetings, track project budgets, and ensure initiatives stay on schedule. Beyond administrative excellence, you’ll play a critical role in driving strategic projects and communications that align with our mission to elevate health for everyone we serve. What You’ll Do Provide confidential, high-level administrative support to the COO, CREO, and other members of the senior leadership team. Create and manage meeting agendas, notes, and action items, ensuring follow-through and accountability. Track project budgets, process purchase orders and invoices, and prepare monthly financial updates. Maintain daily, monthly, and annual calendars to optimize executive time and productivity. Develop professional presentations and communications using various tools and media. Partner with the Project Management Office (PMO) to apply project management principles and support organizational initiatives. Manage small projects independently from start to finish, ensuring objectives, timelines, and outcomes are met. Collaborate with internal and external partners to maintain project timelines and budgets. Work closely with other executive assistants to coordinate organization-wide projects and initiatives. Prepare correspondence, reports, memorandums, and other materials as requested. This description reflects the general nature of the role and may not include all responsibilities or requirements. What You’ll Need Experience: Minimum 2 years of experience as an Executive Assistant required. 3+ years of prior administrative experience supporting executive-level leaders preferred. Licenses/Certifications: None required. Education: Associate degree preferred. Benefits at Vail Health (Full Time) Include: Competitive Wages & Family Benefits: Competitive wages Parental leave (4 weeks paid) Housing programs Childcare reimbursement Comprehensive Health Benefits: Medical Dental Vision Educational Programs: Tuition Assistance Existing Student Loan Repayment Specialty Certification Reimbursement Annual Supplemental Educational Funds Paid Time Off: Up to five weeks in your first year of employment and continues to grow each year. Retirement & Supplemental Insurance: 403(b) Retirement plan with immediate matching Life insurance Short and long-term disability Recreation Benefits, Wellness & More: Up to $1,000 annual wellbeing reimbursement Recreation discounts Pet insurance Pay is based upon relevant education and experience per hour. Hourly Pay: $31.82—$43.90 USD

Responsibilities

Provide high-level administrative support to the COO and senior leadership, including complex calendar and meeting management. Coordinate strategic projects, track budgets, and partner with the Project Management Office to ensure organizational initiatives are met.