Executive Assistant & Project Officer – School of Mathematics and Statistic at UNSW

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

110801.0

Posted On

13 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Project management, Event coordination, Stakeholder engagement, Budget oversight, Process improvement, Communication skills, Time management, Problem-solving, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, PowerBI

Industry

Higher Education

Description

* $103866-$110801 (level 6) + 17% Superannuation * Permanent Full-time (35 hours per week) * UNSW Kensington Campus (hybrid) The School of Mathematics and Statistics at UNSW conducts teaching and research across applied mathematics, pure mathematics, and statistics, supported by a large academic and professional staff. It is consistently ranked among the leading programs in Australia and internationally, with research strengths spanning areas such as optimisation, data science, stochastic modelling, algebra, and analysis. The School delivers a broad teaching program for students across multiple disciplines and offers a wide range of undergraduate and postgraduate courses, and is administratively organised into three departments: Applied Mathematics, Pure Mathematics, and Statistics. [https://publicstorage.dc2.pageuppeople.com/841/ProviderAsset/scribble/dd1611e6-1b62-4068-a2da-398af3f14e3a.png] About the role The Executive Assistant/Project Officer provides high-level project management, administrative, and office support to the School of Mathematics and Statistics. Reporting to the School Manager, the role works closely with and directly supports the Head of School to deliver key strategic and operational priorities. This is a fast-paced and varied role offering the opportunity to work closely with senior leadership while contributing to key strategic initiatives across the School. Key responsibilities include: * Providing high-level executive support to the Head of School, including diary, email, travel, and meeting coordination * Leading the delivery of major School projects and initiatives, managing the full project lifecycle from planning to evaluation * Developing and managing project plans, ensuring delivery within agreed timelines, budget, and scope * Coordinating project resources and monitoring progress through regular reporting and evaluation * Liaising with internal and external stakeholders to define priorities and deliver project outcomes * Identifying and implementing business improvement initiatives to enhance processes and administrative efficiency * Coordinating School events (e.g. academic retreats, conferences, student symposiums and awards), including logistics, communications, and stakeholder engagement * Managing office finances, including tracking expenditure and supporting budget oversight * Preparing high-quality correspondence, reports, presentations, and briefing materials * Supporting meeting preparation and follow-up actions, and representing the School where required * Acting as a key point of contact for staff and students on School and UNSW policies and processes About you To be successful in this role, you will have: * Demonstrated experience as an Executive Assistant, ideally within the higher education sector * Demonstrated experience in project and event coordination * Excellent written and verbal communication skills, with the ability to engage and influence a wide range of stakeholders * Strong organisational and time management skills, with the ability to manage competing priorities and work under pressure * Proven analytical and problem-solving skills, with experience driving process improvements * Advanced computer skills, particularly in Microsoft Outlook, Word, Excel, and PowerPoint. Knowledge of PowerBI would be highly regarded Application documents: please upload your resume and a cover letter outlining your motivation for applying and addressing the selection criteria (the “About You” section of this job ad). Please limit your cover letter to maximum 2 pages. Candidates will need to have valid working rights – this role is not available for sponsorship. For informal queries, please see the below contact details.  Otherwise, please apply online - applications will not be accepted if sent directly to the contact listed. Contact: Anne de Voronine, Talent Acquisition Associate E:  a.de_voronine@unsw.edu.au [a.de_voronine@unsw.edu.au] Applications close: 28th April 2026 11.55PM ------------------------------------------------------------------------------------------------- Pre-Employment Checks Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for. These pre-employment checks may include a combination of some of the following checks:- • National and International Criminal history checks • Entitlement to work and ID checks • Working With Children Checks • Completion of a Gender-Based Violence Prevention Declaration • Verification of relevant qualifications • Verification of relevant professional membership • Employment history and reference checks • Financial responsibility assessments/checks • Medical Checks and Assessments Compliance with the necessary combination of these checks is a condition of employment at UNSW. [https://publicstorage.dc2.pageuppeople.com/841/ProviderAsset/scribble/dfa04701-67e2-4b80-a5bb-d2c19cef2b0b.png] Find out more about working at UNSW at www.unsw.edu.au [www.unsw.edu.au] UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.

Responsibilities

The role provides high-level executive support to the Head of School and manages the full lifecycle of major school projects. Responsibilities include coordinating events, managing office finances, and driving business improvement initiatives.