Executive Assistant at Proxima

Cardiff, Wales, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Diary Management, Relationship Building, Attention to Detail, Discretion, Fast-Paced, Efficient, Flexible, Self-Motivated, Positive Attitude, Open Communication, Initiative, Fluent English, Advanced IT Skills, Microsoft Office

Industry

Business Consulting and Services

Description

Proxima, part of the global leader Bain & Company is a well-established management consulting firm specialising in procurement. We’re looking for a proactive Executive Assistant to join our Cardiff team and play a key role in supporting senior leaders and contribute to a collaborative environment. With offices in London, Leeds, Cardiff, Düsseldorf, Chicago, Singapore, Melbourne, Sydney, Kuala Lumpur, and Hong Kong, we combine global reach with local expertise. If you excel at managing complex schedules, building strong relationships, and keeping operations running smoothly, this role is an exciting opportunity to showcase your skills and work within a growing organisation. Key Responsibilities Provide executive and administrative support to the Board and Senior Vice Presidents across UK offices. Oversee diary management: schedule, organize, and arrange meetings and business commitments, including follow-up actions. Liaise extensively with internal teams and external business contacts. Arrange international and domestic travel and hotel bookings. Update client information on HubSpot (CRM system). Support other Executive Assistants, including holiday cover. Provide receptionist cover as needed: answer telephones, greet clients and visitors, manage catering for meetings, and handle room bookings. Ensure all expenses are claimed on a monthly basis. Assist other areas of the business as required. What We’re Looking For Strong organisational skills and the ability to juggle several tasks. Experience in a similar role preferred. High attention to detail; accurate and quality conscious. Discretion in handling confidential matters. Fast-paced, efficient, and flexible approach. Self-motivated with a positive “can do” attitude. Open communicator with the ability to work on own initiative. Fluent spoken and written English. Advanced IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint). Why Join Proxima Our culture is collaborative, inclusive, and growth-focused. We offer: Competitive salary and market-leading benefits. Continuous training and clear career progression. 25 days annual leave plus Bank Holidays. Flexible hybrid working. A supportive, friendly environment with a global network. Commitment to well-being and social responsibility.

Responsibilities

Provide executive and administrative support to senior leaders, including diary management and travel arrangements. Liaise with internal teams and external contacts while ensuring smooth operations.