Executive Assistant - PT On-Site at Cannon Industries

Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jul, 26

Salary

0.0

Posted On

13 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Travel coordination, Meeting coordination, Professional communication, Confidentiality, Project coordination, Time management, Microsoft Office, Problem solving, Decision making, Administrative support, Expense reporting, Data entry, Organizational skills, Attention to detail

Industry

Machinery Manufacturing

Description

P/T Executive Assistant Company: Cannon Industries, Inc. Location: On-Site Employment Type: Part-Time Department: Executive Administration Reports To: President / Executive Leadership Position Summary Cannon Industries, Inc. is seeking a highly organized and experienced Executive Assistant to provide comprehensive part-time administrative and operational support to executive leadership. This role requires a professional who demonstrates exceptional attention to detail, a proactive mindset, and strong communication skills, while managing multiple priorities in a fast-paced environment. The ideal candidate is resourceful, discreet, and highly organized, with the ability to anticipate needs, manage competing priorities, and support executive-level initiatives. This individual will serve as a key partner in helping leadership remain focused on strategic priorities and operational efficiency. A Bachelor’s degree is preferred, along with proven experience supporting senior-level executives. Key Responsibilities Executive Support Provide high-level administrative support to executive leadership Manage executive calendars, including scheduling meetings, appointments, and travel Coordinate internal and external meetings, including preparing agendas and materials Screen calls, emails, and correspondence, prioritizing matters appropriately Draft and edit professional communications, presentations, and reports Maintain confidentiality of sensitive business and personnel information Meeting & Project Coordination Coordinate leadership meetings and company-wide communications Prepare meeting agendas, briefing documents, and follow-up action items Track key initiatives and deadlines on behalf of leadership Support special projects and executive initiatives Assist with preparation of presentations and executive-level documentation Communication & Coordination Serve as liaison between executives and internal teams Coordinate communication with clients, vendors, and partners Ensure timely follow-up on executive requests and action items Assist with drafting internal announcements and executive correspondence Administrative & Operational Support Manage travel arrangements, including flights, hotels, and itineraries Process expense reports and administrative documentation Maintain organized electronic and physical filing systems Assist with office coordination and executive administrative functions Support company events, leadership meetings, and strategic planning sessions Required Qualifications Bachelor’s degree preferred (Business Administration, Communications, or related field) 5+ years of experience supporting executive leadership Exceptional organizational and time management skills Strong attention to detail and accuracy Proactive mindset with ability to anticipate needs Effective written and verbal communication skills Ability to manage confidential information with discretion Strong problem-solving and decision-making skills Ability to manage multiple priorities in a fast-paced environment Preferred Qualifications Experience supporting executives in manufacturing or industrial environments Experience preparing executive presentations and reports Experience with project coordination or executive-level initiatives Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) Experience with calendar and project management tools Key Competencies Attention to Detail Proactive Mindset Effective Communication Professionalism Confidentiality & Discretion Organization & Time Management Problem Solving Adaptability Executive Presence Work Schedule Part-Time (3-4 days per week) Weekdays (Occasional flexibility may be required based on executive needs) On-Site at Cannon Industries, Inc. About Cannon Industries, Inc. Cannon Industries, Inc. is an established sheet metal fabrication company committed to operational excellence, quality, and teamwork. We value professionals who bring initiative, professionalism, and a commitment to supporting organizational success. Equal Opportunity Employer Cannon Industries, Inc. is an Equal Opportunity Employer and values diversity in the workplace.

Responsibilities

Provide comprehensive administrative and operational support to executive leadership, including calendar management, travel arrangements, and meeting coordination. Serve as a liaison between executives and internal teams while maintaining confidentiality and supporting strategic initiatives.