Executive Assistant at QBE Insurance Group

Cebu, Isabela, Philippines -

Full Time

Start Date

Immediate

Expiry Date

14 Apr, 26

Salary

0.0

Posted On

14 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Business Management, Communication, Critical Thinking, Customer Service, Demand Management, Financial Management, High Accuracy, Intentional Collaboration, Legal Administrative Support, Managing Performance, Meeting Management, Prioritization, Risk Management, Stakeholder Management, Travel Planning

Industry

Insurance

Description

Primary Details Time Type: Full time Worker Type: Employee The purpose of this role is to provide high-level secretarial and administrative support to senior management, directors, and their teams, ensuring smooth operations and effective communication within the organisation. Responsibilities: Demonstrate awareness of the annual departmental business plan to ensure alignment with work activities and support its achievement. Assist in organising and prioritising the workload of the Senior Leader and effectively manage stakeholder expectations. Organise internal and external meetings, book venues, and make arrangements for equipment and catering to ensure successful meeting outcomes. Maintain departmental filing systems to ensure information is up-to-date, consistent, and easily accessible. Assist the Senior Leader in dealing with administrative aspects of highly confidential matters sensitively and in line with best practice. Organise travel itineraries for the Senior Leader in line with requirements and company policies. Distribute incoming posts promptly to ensure timely correspondence forwarding. Liaise with external and internal contacts to ascertain needs and ensure effective communication processes. Screen, prioritise, and annotate incoming information and communications,triaging, redirecting or referring as appropriate. Support the Senior Leader in managing and responding to approval requests, ensuring alignment with internal policies. Work Experience: Necessary Work Experience includes: Relevant experience required. Preferred Work Experience includes: Experience as a Personal Assistant or secretarial work Qualifications: Preferred Qualifications include: Secondary school certification. Administrative qualifications. Global Disclaimer: The duties listed in this job description do not limit the assignment of work. They are not to be construed as a complete list of the duties normally to be performed in the position or those occasionally assigned outside an employee’s normal duties. Our Group Code of Ethics and Conduct addresses the responsibilities we all have at QBE to our company, to each other and to our customers, suppliers, communities and governments. It provides clear guidance to help us to make good judgement calls. US Only Disclaimer: To successfully perform this job, the individual must be able to perform each essential job responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential job responsibilities. US Only - Travel Frequency: Infrequent (approximately 1-4 trips annually) US Only - Physical Demands: General office jobs: Work is generally performed in an office environment in which there is not substantial exposure to adverse environmental conditions. Must have the ability to remain in a stationary position for extended periods of time. Must be able to operate basic office equipment including telephone, headset and computer. Incumbent must be able to lift basic office equipment up to 20 lbs. Skills: Business Management, Communication, Critical Thinking, Customer Service, Demand Management, Financial Management, High Accuracy, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Prioritization, Risk Management, Stakeholder Management, Travel Planning How to Apply: To submit your application, click "Apply" and follow the step by step process. Equal Employment Opportunity: QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates. We are an international insurer and reinsurer offering a diverse portfolio of commercial, personal and specialty products, as well as risk management solutions. Our product portfolio includes property, motor, crop, energy, marine and aviation. We employ a team of around 13,000 people in 27 countries around the world. Learn more about QBE Careers today.

Responsibilities

The Executive Assistant provides high-level secretarial and administrative support to senior management, ensuring smooth operations and effective communication. Responsibilities include organizing meetings, managing travel itineraries, and maintaining filing systems.