KEY ACCOUNTABILITIES:

Provide full EA support to 1 QLT member, along with diary support and meeting arrangements for up to 4 members of Senior Management Team
Management of complex diary arrangements
General meeting assistance including preparation of agendas, briefing packs, technology requirements, catering, and room bookings
Pro-actively manage/escalate/delegate issues within the management chain with clear instructions/deadlines through completion
Point of Contact for internal and external customers
Ensure all preparation for meetings and compilation of essential material is provided in advance
Attend the Leadership Team meetings to capture and manage delivery of actions arising
Manage data packs including presentations, templates and timelines to enable timely delivery of reporting governance for Sector and Group
Support management of function wide communications including organisation of Q Talks, Q&A sessions, extended LT meetings, ad hoc events
Manage QinetiQ process such as expenses, international and UK travel bookings, purchasing etc

KEY CAPABILITIES/KNOWLEDGE:

Absolute discretion, maintaining confidentiality at all times
Loyal, confident, self-aware, and with sound judgement
Professional and credible
Highly motivated, a self-starter with initiative and capable of working with minimal supervision
Achievement orientated
Evidence of strong team working
Excellent verbal and written communication skills
Highly effective planning and organising
Ability to work well under pressure, prioritise and meet multiple deadlines
Active de-confliction of appointments schedule
Highly developed attention to detail
A keen interest in problem solving and innovation
Flexible, approachable, friendly & adaptable nature

EXPERIENCE/QUALIFICATIONS:

Proven experience in an Executive/Personal Assi stant role at a high level within industry
Have appropriate proficiency in MS Office
Why Join QinetiQ?
As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.
As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture. www.qinetiq.com/en/careers/life-at-qinetiq

ROLE TYPE:

Permanent – Full Time
Job Title: Executive Assistant
Global Grade: GG10
Location: Farnborough
Role Type: Permanent – Full Time
Role ID: 18751
Are you ready to be part of the future? At QinetiQ, we’re not just imagining tomorrow we are creating it. From cutting edge defence technology to ground breaking innovations our mission is to empower and protect lives. Join us as an Executive Assistant, where you will have the opportunity to work with cutting-edge technology in partnership with some of the most brilliant minds.

ROLE PURPOSE:

To support the Group Director and members of the Senior Management Team in achieving a high-performance business. Providing professional diary management, including building-in objectives and deliverables; establishing and maintaining administrative systems to maximise availability of business-critical information in line with governance, sector and company timelines; be the point of contact for internal and external customers.