Executive Assistant at Qode

Ho Chi Minh City, , Vietnam -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, HR Administration, Client Relations, Microsoft Office Suite, Attention to Detail, Time Management, Interpersonal Skills, Proactive Approach, Confidentiality, Event Planning, Record Keeping, Travel Coordination, Teamwork, Problem Solving

Industry

Software Development

Description

Executive AssistantLocation: Ho Chi Minh City, VietnamWorkplace Type: Onsite About the RoleWe are seeking a highly organized and detail-oriented Executive Assistant to support our client, a leading Retail Tech company. This role is based in District 2, Ho Chi Minh City, and requires an individual with excellent communication skills and a proactive approach to administrative tasks. The ideal candidate will have up to 4 years of experience in a similar role, with a strong focus on HR administration and client relations. You will be responsible for providing comprehensive support to the executive team, managing schedules, coordinating travel arrangements, and assisting with HR-related tasks. This is an excellent opportunity to join a dynamic and growing company and contribute to its continued success. The role demands a professional demeanor, the ability to handle confidential information with discretion, and a commitment to providing exceptional support. Key Responsibilities Manage executive schedules, including arranging meetings, appointments, and travel itineraries. Provide administrative support to the HR department, including maintaining employee records, assisting with onboarding processes, and processing HR-related paperwork. Act as a point of contact for internal and external stakeholders, including clients, employees, and vendors. Prepare correspondence, reports, and presentations, ensuring accuracy and attention to detail. Coordinate travel arrangements, including booking flights, accommodations, and transportation. Organize and maintain office files and records, both physical and electronic. Assist with event planning and coordination, including conferences, meetings, and company events. Handle confidential information with discretion and maintain a high level of professionalism. Manage office supplies and equipment, ensuring that the office is well-maintained and organized. Support the executive team with ad-hoc projects and tasks as needed. Required Skills & Qualifications Bachelor's degree in Business Administration or a related field preferred. Up to 4 years of experience as an Executive Assistant or in a similar administrative role. Excellent written and verbal English communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Ability to prioritize tasks and manage multiple projects simultaneously. Excellent interpersonal and communication skills. Ability to work independently and as part of a team. Strong attention to detail and accuracy. Experience with HR administrative tasks is a plus. Additional InformationThis is a full-time, onsite position located in District 2, Ho Chi Minh City. The role offers a competitive salary and benefits package, commensurate with experience. Our client is an equal opportunity employer and values diversity at all levels. They are committed to creating a welcoming and inclusive work environment for all employees. The successful candidate will be a highly motivated and results-oriented individual with a strong work ethic and a passion for providing exceptional support. This role offers the opportunity to grow and develop your skills within a dynamic and fast-paced environment. If you are a proactive and detail-oriented individual with excellent communication skills, we encourage you to apply.

Responsibilities

The Executive Assistant will manage executive schedules, coordinate travel arrangements, and provide administrative support to the HR department. They will also act as a point of contact for stakeholders and assist with event planning and office organization.