Realtris Inc, a real estate company is seeking a highly organized and proactive Executive Assistant to join our dynamic team. This role is pivotal in ensuring the smooth operation of our executive functions, supporting our executive team- our COO and CEO with day-to-day administrative tasks, and facilitating communication across various departments. The ideal candidate will possess exceptional organizational skills and a keen attention to detail, ensuring that our executives can focus on strategic initiatives that drive our business forward. As an Executive Assistant at Realtris Inc, you will engage with diverse stakeholders, manage schedules, coordinate meetings, and assist in real estate admin tasks, all while contributing to a collaborative and fast-paced work environment. This is a fantastic opportunity for someone looking to make a substantial impact in a growing company while enhancing their professional skills in a supportive and innovative atmosphere. If you thrive in a fast-paced environment and are passionate about helping others succeed through effective organization and communication, we invite you to apply and join our team.

REQUIREMENTS

• Proven experience as an Executive Assistant or similar role in a fast-paced environment.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
• Exceptional communication skills, both written and verbal, with an ability to convey information clearly and professionally.
• High level of discretion and confidentiality in handling sensitive information.
• Ability to work independently and collaboratively as part of a team.

• Manage the executives’ calendars, scheduling meetings, and prioritizing appointments.
• Coordinate and prepare agendas, materials, and meeting minutes for executive-level meetings.
• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Maintain an organized filing system for all important documents and correspondence.
• Handle confidential information with integrity and discretion.
• Support project management tasks as assigned, ensuring deadlines are met. Collect and analyze information for decision-making purposes.