A dynamic role combining executive support and front-office management, with opportunities to grow into Human Resources responsibilities. The ideal candidate will demonstrate exceptional organizational abilities, professional communication skills, and a strong interest in HR practices.

POSITION SUMMARY

We are seeking a polished, proactive, and highly organized professional to serve as our Executive Assistant & Receptionist. In this pivotal role, you will be the first point of contact for our company, managing the front desk and providing a welcoming experience for all clients, partners, and visitors.
Simultaneously, you will provide high-level administrative support to our senior leadership team, ensuring their schedules are managed efficiently and their administrative needs are met. This dynamic position requires exceptional multitasking skills, a high degree of professionalism, and the ability to handle confidential information with the utmost discretion. You will also play a key role in our financial operations by managing invoicing for a select group of customers.

QUALIFICATIONS & SKILLS

• Minimum 3-5years of experience in a professional office environment, ideally in a combined role such as Receptionist, Administrative Assistant, or Executive Assistant.
• Post-secondary diploma or certificate in Office Administration, Business, or a related field is a strong asset.
• Exceptional proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is required.
• Experience with basic accounting or invoicing software (e.g., QuickBooks, Xero) is highly desirable.
• Outstanding verbal and written communication skills with a professional and courteous phone etiquette.
• Excellent organizational and time-management skills, with a proven ability to prioritize tasks and manage multiple deadlines in a fast-paced environment.
• A proactive, resourceful, and solutions-oriented mindset.
• Impeccable attention to detail and a high level of accuracy.
• Demonstrated ability to handle sensitive and confidential information with integrity.

FINANCIAL & ADMINISTRATIVE TASKS:

• Prepare, verify, and send out invoices to a designated portfolio of customers in a timely and accurate manner.
• Assist with data entry, filing, and maintaining organized digital and physical records.
• Provide general administrative support to other departments as needed.
• Assist in the planning and execution of company events and functions.