Executive Assistant (Remote) at AristoSourcing Inc

, , South Africa -

Full Time

Start Date

Immediate

Expiry Date

23 Mar, 26

Salary

1300.0

Posted On

23 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Discretion, Confidentiality, Google Workspace, MS Office, Scheduling, Travel Coordination, Report Preparation, Meeting Minutes, Correspondence Management, Equipment Purchasing, Multitasking, Detail Orientation, HR Administration

Industry

Outsourcing and Offshoring Consulting

Description

Executive Assistant (Remote)Description Enhance Efficiency, Support Leadership Are you a proactive and organized professional who thrives in a fast-paced environment? Do you excel at managing details, multitasking, and supporting executive functions with precision? If you're an experienced Executive or Personal Assistant with superb organizational and communication skills, we want to speak with you. Our client is looking for an Executive Assistant who can provide essential support to our HR and Executive Team, ensuring our operations run smoothly and efficiently. What You’ll Be Doing This isn’t just managing calendars and correspondence. You’ll be a vital link between our executives, employees, clients, and partners bringing order and precision to our interactions and workflows. Your support will enhance productivity and contribute to the success of our team. In This Role, You’ll: Serve as the primary point of contact among executives, employees, clients, and external partners. Manage and prioritize information flow effectively and accurately. Oversee calendars, scheduling and organizing meetings. Coordinate travel and accommodation arrangements. Prepare and maintain weekly, monthly, and quarterly reports. Format and draft internal and external communication materials, including memos, emails, and presentations. Record and maintain minutes during meetings. Screen phone calls and manage correspondence. Purchasing and facilitating delivery of equipment to new and existing team members Perform additional duties as assigned by management. Benefits Their Core Values, Teamwork, Resilience, Open-Mindedness, Ownership, and Positivity, every day. You’ll be joining a team that truly cares, takes pride in doing meaningful work, and supports each other while striving for excellence. Your insights will help us provide better care to more people, more efficiently. Requirements You’re a Great Fit If You: Have proven experience as an Executive Assistant, Personal Assistant, or similar role. Are proficient in Google Workspace and MS Office applications. Possess outstanding organizational and time management skills. Are familiar with office gadgets and applications (e.g., e-calendars and copy machines). Communicate clearly and effectively, both verbally and in writing. Exercise superior discretion and confidentiality. Bonus Points If You: Have experience supporting a leadership team or working in a similar fast-paced environment. Have experience in HR administration Are familiar with project management tools and software. Job Type: Full-time Pay: $1,300 per month Work schedule: US Time zone (East Coast)

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Responsibilities

The Executive Assistant will serve as the primary point of contact among executives, employees, clients, and external partners, managing information flow and overseeing calendars. This role involves coordinating travel, preparing reports, and maintaining communication materials.