Executive Assistant, Research and Development & Innovative Medicines at Orion Pharma

Espoo, Uusimaa, Finland -

Full Time

Start Date

Immediate

Expiry Date

19 Apr, 26

Salary

0.0

Posted On

19 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Communication Skills, Discretion, Interpersonal Skills, Planning, Problem-Solving, Organizational Skills, Proactive Approach, Resourcefulness, Leadership, Confidentiality, Flexibility, Adaptability, Stress Management, Team Collaboration

Industry

Pharmaceutical Manufacturing

Description

Are you a proactive, service-minded professional eager to make a meaningful impact within a dynamic, global organization? Orion Pharma is seeking an experienced Executive Assistant to become an integral part of our Global Research & Development and Innovative Medicines organizations. Role Overview We are looking for a highly skilled and experienced Executive Assistant to provide consistent, high-level administrative support to the Executive Vice President, Research and Development and Innovative Medicines. This role requires a proactive, detail-oriented professional who thrives in a fast-paced, growing company and can balance multiple priorities with discretion and efficiency. Key Responsibilities Serve as the Personal Assistant to our EVP: calendar management, travel and expense arrangements, stakeholder communication, and handling confidential information. Calendar & Meeting Management: coordinate schedules, organize leadership team meetings, and ensure timely communication and follow-ups. Travel Coordination: arrange domestic and international travel, including flights, accommodation, and itineraries. Leadership responsibility: lead Orion Pharma’s Administrative Assistant Team Lead and develop our services and processes together with them. Success in this role is defined by your ability to manage complex schedules, navigate competing demands, maintain confidentiality and professionalism, and support both individual and team objectives with a collaborative, solutions-oriented mindset. This position is based in Espoo, with the flexibility to work in a hybrid model in accordance with Orion’s guidelines and business needs. What We Offer In this position, you will become an integral part of Orion Pharma’s Executive Assistant and Assistant network, fostering collaboration and sharing best practices across our global teams. At Orion Pharma, your work contributes to improving health and well-being for patients and society. We foster a culture of respect, diversity, and collaboration, offering: A supportive and inclusive work environment Opportunities for professional growth and development The chance to be part of a mission-driven organization Learn more about our values and working culture: Orion as an employer. Our Expectations We are looking for someone who thrives in a dynamic environment and enjoys handling a variety of tasks. You should have: Bachelor’s degree (preferred) or equivalent relevant experience Concrete experience providing administrative support to executive-level leaders, preferably in a complex, multinational company Proficiency with Word, Outlook, Excel, PowerPoint, SharePoint, and Teams Excellent communication skills, with a strong command of both verbal and written English and Finnish Discretion in handling confidential and sensitive information, including negotiations with external parties and legal documents A proven track record of excellent, service-oriented interpersonal skills, with the ability to develop effective, collaborative relationships across a diverse, global organization A proactive, results-driven approach; strong planning, prioritization, problem-solving, and organizational skills; and a flexible, adaptive, and resilient mindset The ability to work independently, stay organized, and demonstrate a strong sense of responsibility The capacity to manage the stress of complex scheduling and frequent changes, prioritizing and handling multiple tasks efficiently A self-motivated and resourceful personality, able to anticipate needs and devise solutions to evolving scheduling and travel requirements Previous experience in developing and leading administrative work in a large global corporate Additional Information Is this the opportunity you have been waiting for? Please send your cover letter and CV by January 30th, 2026. For further information about the role, you can contact Sari McEvoy, HR Business Partner from +358 400 602059 on Wednesday Jan 21st between 8.30 - 9.20 or Thursday Jan 29th between 9.00 - 9.50 (EST). #LI-ORION We typically review applications already during the application period and may start interviewing candidates before the application deadline. Therefore, we invite you to send your application as soon as possible. Approved medical examination which also includes drug testing is required prior to the employment. We will also carry out a security clearance prior to the employment for the selected person. Unit description Orion’s pharmaceutical innovations are created within its R&D organization. We employ around 400 top professionals in the field of drug discovery and development. We work globally: in Espoo and Turku in Finland, in Cambridge and Nottingham in England and in Cambridge, MA, USA. Orion R&D and the Innovative Medicines business division are dedicated to making a transformation to become a global player in the pain and oncology therapy areas. Orion Pharma is a globally operating Nordic pharmaceutical company – a builder of well-being for over a hundred years. We’re home to more than 4,000 Orionees around the world, and we’re proud to be known as a responsible employer and a great place to work. At Orion Pharma, people are truly valued and trusted, encouraged to grow, and supported by a culture where every voice is heard. We appreciate each other, strive for excellence, and build the future. Together we develop, manufacture, and market human and veterinary pharmaceuticals and active pharmaceutical ingredients. Our extensive portfolio includes proprietary and generic medicines as well as consumer health products. The core therapy areas of our pharmaceutical R&D are oncology and pain. Proprietary products developed by Orion Pharma are used to treat cancer, neurological diseases, respiratory diseases, and more. We offer careers with a clear purpose: empowering people to live their lives to the fullest. About Orion

Responsibilities

Provide high-level administrative support to the Executive Vice President, including calendar management, travel arrangements, and stakeholder communication. Lead the Administrative Assistant Team and develop services and processes.