DESCRIPTION

Title: Executive Assistant.
Division: Business Services.
Location: Manchester Office, Hybrid.

OVERVIEW OF ROLE:

The role is directed to support our Health & Safety and Assurance Partner, providing an efficient and responsive service and assist with managing and prioritising their time. It expands to support the national team with compliance and business growth opportunities.

KEY RESPONSIBILITIES:

The individual will be an integral part of the team. The role will be responsible for a range of duties, with key tasks being:

• Responsible for complex diary management for senior members of staff.
• Arranging extensive and complex travel and accommodation requirements.
• Assisting with expense claims.
• Assisting with compliance, the completion of reviews and team appraisals, service reviews and time sheets.
• Assisting Bid and Management team with administrative duties.
• Assisting with preparing fee proposals.
• Creating new records on company system.
• Running weekly reports, and delivering data to colleagues and stakeholders.
• Liaising with HR and IT department around new joiners, leavers, company inductions and more.
• Supporting the Finance management across the Team when required.
• Creating and maintaining good relationships with other administrators and colleagues within the business.
• Tracking Business Development for Partner and Associates including updating of any excel schedules.
• Assisting with the set-up of meetings, presentations and workshops.
• Work with Marketing to design and develop service collateral.
• Support Apprentices / Grads with understanding of internal systems and document control.