EXCITED TO GROW YOUR CAREER?

We value our talented workforce, and whenever possible strive to help our employees grow professionally. If you think this position is right for you, we encourage you to speak to your Leader and go ahead and apply!
Our people make all the difference in our success.

FINDING BETTER WAYS TO PROVIDE THE MATERIALS THE WORLD NEEDS.

We are looking for an Executive Assistant to provide a full range of administrative/secretarial executive assistance, whilst exercising high degrees of confidentiality, tact and diplomacy. This is a great opportunity for an experienced, hands-on, and highly organised individual who can easily adapt to the day-to-day challenges of this high-level role. Your recent experience in a similar role, a can-do attitude, along with attention to detail will see you soon become a highly valued member of the team.
We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

Reporting directly to the Head of Group Strategy and working closely with the wider team, you will:

• Managing the administration and logistic of outward facing meetings (co-ordinating external engagements).
• Receive, screen and direct visitors, mail and e-mail.
• Strategic trip planning for internal meetings, including structuring the schedule, co-ordinating calendars across teams, in-country logistics.
• Maintain files, records, calendars and diaries and coordinate meeting arrangements
• Provide end to end purchasing and expense management support
• Manage end-to-end service requests (e.g. ServiceNow tickets, etc.).
• Manage complex monthly reporting, dashboards, cost analysis, support and/or lead functional/special projects.
• Manage collation of key documents for critical meetings, as required
• Manage the purchase order requests and process
• Manage inboxes, prioritise and screen emails and flag and categorise into actions
• Share agendas ahead of leadership meetings and broader team calls

To succeed in this role, you will have:

• A commitment to the safety of yourself and your team
• Qualification in administration, secretary or related field
• Experience managing complex travel schedules with stakeholders in multiple time zones
• Advanced use of MS Office (Word, PowerPoint, Excel and Outlook)
• A proven track record of engaging with and influencing senior and, preferably, executive management and board members
• Excellent communicator and interpersonal skills – both written and verbal
• Strong attention to detail, able to proof read documentation
• Outstanding organizational and time management skills with the ability to prioritize work effectively
• Team player with the ability to be self-motivated and work on own initiative
• Forward thinking and the ability to plan ahea