Executive Assistant at RMIT University

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

23 Apr, 26

Salary

101630.0

Posted On

23 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Stakeholder Liaison, Interpersonal Skills, Oral Communication, Written Communication, Analytical Skills, Problem-Solving Skills, Initiative, Quality Assurance, Document Development, Information Management, Diary Management, Travel Management, Collaboration, Continuous Improvement

Industry

Education Management

Description

Overview: Executive Assistant Full-time, Continuing position Salary HEW level 6 ($93,891 - $101,63) + 17% Superannuation and Flexible Working Arrangements Based at the Melbourne CBD campus, and hybrid ways of working About You We are seeking an experienced and highly organised Executive Assistant to provide high-level administrative and operational support to the newly appointed Chief Advancement Officer and, as required, members of the Engagement Leadership Team. This role ensures the smooth functioning of the Chief Advancement Officer’s portfolio through expert coordination and management of a wide range of administrative activities. Acting as the primary point of contact for internal and external stakeholders, including senior alumni and potential donors, you will facilitate engagement with professionalism, discretion, and efficiency. You will be required to regularly interact with senior leaders across the University and external partners, including external agencies and organisations, significant donors and senior alumni of RMIT. As the successful candidate, you will demonstrate exceptional organizational skills, attention to detail, and the ability to build and maintain strong professional relationships. A commitment to delivering outstanding service and supporting strategic priorities and ability to set up and establish a smooth running office is essential. To be successful in this position, you’ll have: Demonstrated experience in providing high-level executive and administrative support to a senior executive or equivalent in a university environment or similar large and complex organisation including diary and travel management, correspondence, management, document development, information management and high-level stakeholder liaison Demonstrated ability to work effectively, flexibly and collaboratively with colleagues within and beyond the immediate work unit Demonstrated commitment to quality and continuous improvement, and proven ability to interpret and apply policies, procedures, and systems consistently, provide advice and to drive creative solutions through to implementation within the immediate work area Proven ability to work independently, use initiative and prioritise tasks and meet deadlines in a demanding environment with excellent attention to detail and a commitment to quality assurance. Demonstrated organisation, interpersonal, oral and written communication skills and the proven ability to liaise effectively with a wide range of management, staff and external parties on complex, sensitive and confidential issues Analytical and problem-solving skills and the demonstrated ability to develop and implement innovative and creative solutions Demonstrated high-level computer skills using Word, Excel, PowerPoint, a variety of booking and reconciliations systems, internet and email with the focus on accuracy and attention to detail Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check. About the Portfolio The Engagement Portfolio provides integrated, strategic leadership across the University to advance RMIT’s reputation, reach, and revenue, encompassing a range of functions, including domestic and international student recruitment; global marketing and intelligence; strategic communications; advancement function that includes donor relations, philanthropic advancement; and industry engagement and partnerships. The portfolio leads the development and execution of major fundraising campaigns aligned with institutional priorities and stewards high-value partnerships with industry, government, and community to generate measurable impact. It enables data-informed decision-making through market insights to support integrated operations, strengthen relationship management, and enhance performance reporting. Through innovation, collaboration, and strategic partnerships, the Engagement Portfolio plays a critical role in diversifying revenue streams and expanding RMIT’s presence in alignment with its long-term strategic objectives. To Apply Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page. For further information about this position, please see the Position Description hyperlinked below or contact Emily Kaye (Senior Contingent Talent Advisor) via email emily.kaye@rmit.edu.au. Position Description - Executive Assistant Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. Due to recent upgrades, position description links may not work on LinkedIn advertisements. #LI-Hybrid Applications Close: 8 Feb 2026 11.59 pm RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers. We are a Circle Back Initiative Employer – we commit to respond to every applicant. Culture Our Values inspire us, wherever we are in the world, and guide how we live and work together. Imagination. Integrity. Courage. Passion. Impact. Inclusion. What unites us is our purpose and our values; they are at the heart of who we are, what we stand for, how we make decisions and connect with each other. Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. RMIT exists to create transformative experiences for our students, getting them ready for life and work. You will be a part of a productive and collaborative team, who values working relationships and outcomes through open and inclusive planning, continuous information sharing and transparent work practices. Find out what makes RMIT a great place to work

Responsibilities

Provide high-level administrative and operational support to the Chief Advancement Officer and the Engagement Leadership Team. Ensure smooth functioning of the Chief Advancement Officer’s portfolio through expert coordination and management of administrative activities.