We are working with a leading executive search firm, they are seeking a highly organized and professional Project Coordinator (EA) to support senior consultants in delivering high-level search mandates. This role is instrumental in ensuring seamless coordination across client engagements and internal operations. The ideal candidate is proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced, client-focused environment.
Key Responsibilities
Coordinate all administrative aspects of executive search projects from initiation to completion
Schedule and organize meetings, interviews, and travel logistics for clients and candidates
Prepare resumes, bios, presentations, and client-ready materials
Support consultants with business development activities, including proposal and engagement letter preparation
Manage CRM updates, track project activity, and ensure data integrity
Liaise professionally with senior executives and stakeholders
Provide occasional reception and general office support
Assist with onboarding and training of new team members
Qualifications
5+ years of experience in a corporate or professional services setting
Strong project coordination and administrative support experience
Exceptional communication, organization, and interpersonal skills
Proficiency in Microsoft Office Suite and CRM/database tools
High degree of discretion and professionalism in handling sensitive information
Ability to manage competing priorities and work independently in a deadline-driven environment
Personal Attributes
Collaborative, diplomatic, and emotionally intelligent
Confident communicator who takes initiative and ownership
Resourceful, solutions-focused, and comfortable working under pressure
Detail-oriented, dependable, and highly organized
If this sounds like the role for you, please apply today! Please reference job number 05060-0013259073 in all correspondence.
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