Executive Assistant

at  Robert Half

We are seeking a highly organized and proactive Executive Assistant to support our leadership team in achieving their goals. . If you are looking to join an organization that is committed to creating a dynamic, diverse, fun place to work and have excellent organizational skills this may be for you. This is hybrid position located in Kitchener, On.

POSITION OVERVIEW:

As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of our executive team. Your responsibilities will include calendar management, email and inbox coordination, expense report processing, and travel arrangement support. The ideal candidate is a detail-oriented professional with exceptional communication skills and the ability to handle confidential information with discretion.

QUALIFICATIONS:

Proven experience as an Executive Assistant or similar role is required
Proficiency in Google tools
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Ability to handle sensitive information with discretion and confidentiality.

Coordinate and manage executives’ calendar ensuring efficient scheduling of meetings, appointments, and events
Proactively handle any scheduling conflicts and adjustments to maximize productivity.
Organize and prioritize emails, responding on behalf of executives when appropriate.
Manage and filter communications to ensure executives stay focused on critical tasks.
Process and track expense reports in a timely and accurate manner.
Coordinate domestic and international travel logistics, including flights, accommodation, and transportation.
Act as a central point of contact for internal and external communications on behalf of executives.
Draft and proofread emails, memos, and other documents as needed.
Prepare and distribute meeting agendas, documents, and presentations.
Attend meetings, take minutes, and follow up on action items.