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The Position
A healthier future. It’s what drives us to innovate. To continuously advance science and ensure everyone has access to the healthcare they need today and for generations to come.

THE OPPORTUNITY

The role of Executive Assistant to the Vice President of Sales for Core Lab Diagnostics is central to supporting both the Vice President and, as needed, the Senior Director Leadership team. This position goes beyond administrative responsibilities by providing strategic support to enhance the effectiveness of the Core Lab Organization. Acting as a trusted advisor and strategic partner, the executive assistant plays a key role in driving internal and external communications, facilitating productive meetings, and managing critical projects to amplify leadership capacity and drive business success.

This role requires broad and comprehensive experience, skill, and knowledge of organizational policies, practices, and procedures. Works independently on assignments related to Commercial Sales and exercises considerable discretion and independent judgment.

• Manages the preparation processes for internal and external meetings, including the logistics, presentations, and content. Ensures meetings have structure and time is well spent.
• Strategically manages a leader’s time, looking for opportunities to reprioritize and maximize the leader’s effectiveness.
• Provides as needed support to the overall senior leadership team. Leads/coordinates special projects and initiatives as assigned.
• Builds and maintains strategic relationships across the business to effectively learn and leverage company resources to drive business effectiveness within the department.
• Proposes and executes continuous improvement solutions within the department to drive business effectiveness. Makes data-driven recommendations to streamline operations.
• Prepares and initiates routine and non-routine internal/external correspondence and memoranda. Responsible for the release of a variety of complex communications and information that affect a unit of the organization.
• Stewards candidate interviewing and new hire onboarding activities within the department.
• Schedules appointments, meetings, and travel itineraries and coordinates related arrangements. Attends meetings, records, and distributes meeting minutes.

ADDITIONAL EXPERIENCE AND SKILLS:

• Decision-Making: Making informed decisions in the absence of the executive.
• Team Culture: Ambassador of and actively contributes to a high performing and a thriving culture.
• Relationship Building: Developing and maintaining positive relationships with internal and external stakeholders.
• Adaptability: Strong organization and planning skills with the ability to handle multiple functions simultaneously.
• Excellent Communication Skills: Efficient and effective oral and written communication skills.
• Technical Skills: Advanced computer skills (Google Workspace, Microsoft Office Suite, Concur, Workday)
• Proactive Problem-Solving: Demonstrated ability to exercise independent judgment and employ advanced reasoning skills with the ability to work with highly confidential information. And well-developed analytical problem-solving skills and attention to detail.

• Manages the preparation processes for internal and external meetings, including the logistics, presentations, and content. Ensures meetings have structure and time is well spent.
• Strategically manages a leader’s time, looking for opportunities to reprioritize and maximize the leader’s effectiveness.
• Provides as needed support to the overall senior leadership team. Leads/coordinates special projects and initiatives as assigned.
• Builds and maintains strategic relationships across the business to effectively learn and leverage company resources to drive business effectiveness within the department.
• Proposes and executes continuous improvement solutions within the department to drive business effectiveness. Makes data-driven recommendations to streamline operations.
• Prepares and initiates routine and non-routine internal/external correspondence and memoranda. Responsible for the release of a variety of complex communications and information that affect a unit of the organization.
• Stewards candidate interviewing and new hire onboarding activities within the department.
• Schedules appointments, meetings, and travel itineraries and coordinates related arrangements. Attends meetings, records, and distributes meeting minutes