REQUIREMENTS

• Associate’s degree required; Bachelor’s degree strongly preferred
• At least 5 years of experience providing executive-level administrative support
• Exceptional organizational skills with the proven ability to manage, prioritize, and balance multiple projects and deadlines
• Outstanding written and verbal communication skills, with a professional and approachable demeanor
• Ability to work independently, take initiative, and exercise sound judgment
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook)
• Experience working with CRM systems, especially Salesforce, is highly desirable

WHO WE ARE

For nearly 40 years, Rockford has been a trusted partner to thousands of clients across the U.S. With construction management, real estate development and property management services all under one roof, we view space from every angle. We think like owners, build with precision and operate to achieve long-term value—always committed to craftsmanship, quality and service.
Our talented team brings expertise and innovation to commercial, educational, industrial, health + well-being, hospitality, multi-unit and retail markets. From complex, large-scale construction, to smaller renovations, we tailor our services and approach to meet the unique needs of our clients and the communities they serve.
Recognized by Engineering News-Record as one of the Top 200 Contractors in the nation and consistently honored as one of the 101 Best and Brightest Companies to Work For, Rockford delivers more than buildings. We deliver results that last. We’re deeply invested in our people, our communities and the continued success of every project we touch—driven by a clear purpose: to Build a Better World.

• Champion DEI:
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• Promote and contribute to an inclusive workplace culture that reflects Rockford’s commitment to diversity, equity, and inclusion.

• Executive & Administrative Support:
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• Provide direct, confidential administrative support to the executive team.

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as a professional and welcoming point of contact for internal and external stakeholders.
• Communication & Correspondence:
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• Draft, review, and edit communications including memos, letters, reports, and presentations.

• Read and prioritize incoming correspondence and determine appropriate handling.
• Prepare meeting agendas and materials; take and distribute accurate meeting minutes.
• Meeting & Event Coordination:
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• Plan and prepare logistics for meetings, conferences, and presentations, including room setup, technology coordination, food and beverage, and cleanup.

• Moderate virtual meeting participation as needed.
• Project & Strategic Initiative Support:
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• Track key deliverables, deadlines, and follow-up items to ensure timely execution of executive and departmental priorities.

• Maintain and update CRM systems to track meetings, business opportunities, awards, and associated documentation.
• Conduct research and prepare briefing materials on clients, industry trends, and strategic initiatives.
• Confidentiality & Discretion:
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• Handle sensitive information including compensation plans, personnel matters, internal investigations, and company trade secrets with utmost confidentiality.

• Exercise sound judgment and independent decision-making on matters of significance.
• Liaison & Representation:
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• Serve as a liaison between the executive, staff, departments, board members, and external stakeholders.

• Represent the executive in meetings and communications as needed.
• Documentation & Recordkeeping:
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• Maintain accurate files, reports, and statistical information.

• Coordinate travel itineraries, expense reporting, and travel record maintenance.
• Strategic & Operational Involvement:
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• Support the planning and execution of short- and long-term business objectives.

• Take ownership of major assignments that impact the operational success of Rockford Construction.
• Additional Duties:
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• Take on special projects and other responsibilities as assigned to support evolving business needs.