OVERVIEW

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our principal lawyer. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role involves a variety of responsibilities, including event planning, project coordination, and day to day administrative tasks, ensuring that the executive team operates smoothly and effectively.

QUALIFICATIONS

• Proven experience in an administrative role with a focus on executive support or personal assistant experience.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace tools.
• Familiarity with Soluno for bookkeeping purposes is preferred but not mandatory.
• Excellent typing skills with attention to detail for data entry tasks.
• Experience in project coordination and event planning is a plus.
• Strong clerical experience with the ability to manage filing systems efficiently.
• Exceptional communication skills both written and verbal, demonstrating professionalism in all interactions. If you are a motivated individual looking to contribute your skills in a dynamic environment while supporting our executive team, we encourage you to apply for this exciting opportunity as an Executive Assistant.
  Job Type: Full-time
  Pay: $40,000.00-$50,000.00 per year

Benefits:

• Extended health care
• Paid time off
• Work from home

Work Location: Hybrid remote in Kelowna, B

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Organize and plan events, ensuring all logistics are handled efficiently.
• Utilize Soluno for bookkeeping tasks and financial record management.
• Coordinate projects from inception to completion while maintaining clear communication with stakeholders.
• Perform data entry and maintain accurate filing systems for easy retrieval of information.
• Handle phone etiquette professionally while managing multi-line phone systems and responding to inquiries.
• Prepare documents through proofreading and transcription to ensure accuracy and clarity.
• Maintain office management duties, including supply inventory and equipment maintenance.
• Assist with customer service inquiries and front desk operations as needed.
• Utilize our tech solutions to report to clients, stakeholders, and interested parties.