Executive Assistant - RTS at Downer Group

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

0.0

Posted On

10 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Stakeholder management, Report preparation, Confidentiality, Time management, Prioritization, Communication skills, Document formatting, Presentation capability, Governance, Proactive mindset, Attention to detail, Professional judgement

Industry

Civil Engineering

Description

About Us Downer Rail & Transit Systems (RTS) is a leading provider of integrated rail solutions across Australia and New Zealand. We specialise in the design, manufacture and through‑life maintenance of rolling stock and infrastructure, partnering with government and private sector clients to deliver safe, innovative and sustainable outcomes for the rail industry. The Opportunity We are seeking a highly capable and experienced Executive Assistant to provide confidential, high‑level professional support to our Chief Operating Officer and an Executive General Manager. Based at our Collins Street office, this role is pivotal to the effective operation of the executive function and requires a polished, proactive EA who operates with discretion, sound judgement and absolute professionalism. This role goes beyond traditional administration. You will act as a trusted partner, anticipating needs, enabling executive decision‑making and ensuring seamless coordination across complex stakeholder groups. Key Responsibilities * Provide high‑level, confidential executive support to COO and EGM leaders * Proactively manage complex, frequently changing calendars across multiple time zones * Coordinate internal and external meetings, including executive forums, leadership meetings and client engagements * Prepare, review and format executive‑level reports, briefings, presentations and correspondence * Act as a central point of contact for senior stakeholders, both internal and external * Manage sensitive information with discretion and professionalism at all times * Support governance activities, including meeting papers, actions and follow‑ups * Anticipate executive needs and take initiative to resolve issues before they arise About You You are a polished, highly organised career Executive Assistant who thrives in fast‑paced, senior environments. You take pride in delivering a professional service, are detail‑driven, and are known for being one step ahead. You will bring: * 5+ years’ experience supporting senior executives in a corporate or professional services environment (experience supporting COO / EGM or equivalent strongly regarded) * Exceptional written and verbal communication skills * Advanced organisational, time‑management and prioritisation skills * High attention to detail and strong document and presentation capability * Professional judgement, confidentiality and stakeholder credibility * A proactive mindset with the confidence to manage upwards What We Offer * A critical, visible role supporting senior executive leadership * Career progression and professional development opportunities * Flexible working arrangements to support work/life balance * A workplace focused on Zero Harm – safety is core to everything we do * Competitive remuneration and access to Downer Perks, saving you money on everyday expenses If you are an experienced Executive Assistant seeking a role where your professionalism, judgement and impact are genuinely valued within an ASX‑listed organisation, we would love to hear from you. APPLY NOW or for further information please email: matthew.hunter@downergroup.com [matthew.hunter@downergroup.com] Applications will not be accepted via email, please apply via the link. Downer does not accept any unsolicited resume referrals from Recruitment Agencies. Notwithstanding the location of this position, all qualified Australian citizens and permanent residents from all locations are encouraged to apply. Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.

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Responsibilities

Provide high-level, confidential executive support to the COO and EGM, including complex calendar management and stakeholder coordination. Support governance activities and prepare executive-level reports, briefings, and presentations.