Executive Assistant at RunBuggy OMI LLC

Tempe, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Jan, 26

Salary

0.0

Posted On

09 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Communication, Project Management, Travel Coordination, Meeting Management, Confidentiality, Problem Solving, Time Management, Office Operations, Stakeholder Liaison, Written Communication, Verbal Communication, Attention to Detail, Judgment, Discretion, Business Acumen

Industry

Logistics;Transportation;Supply Chain and Storage

Description

Description About Us: RunBuggy is the most technically advanced automotive logistics platform on the market. Period. Backed by Porsche Ventures and Hearst Ventures, RunBuggy is transforming the way cars move. Our cutting-edge technology is trusted by some of the largest OEMs, captive finance companies, and automotive lenders in the world to streamline vehicle transportation at scale. RunBuggy’s end-to-end platform connects car shippers and haulers in real time - eliminating the friction of traditional load boards and costly custom software. For shippers, RunBuggy integrates directly into existing management systems, reducing transportation costs and accelerating delivery timelines. For transporters, we offer a smarter, more profitable way to find, accept, and manage loads - all from a single app. Since launching in 2019, RunBuggy has grown to over 150 team members, facilitated the movement of hundreds of thousands of vehicles, and attracted tens of thousands of transporters across the U.S. We’re not just building a better logistics platform - we’re redefining the future of automotive transportation. About the Role: We’re seeking a proactive Executive Assistant to partner with our CEO. You will anticipate needs, protect focus, and drive execution across priorities, acting as a force multiplier for the CEO and a connective hub across the leadership team. The ideal candidate thrives in a fast-paced environment, communicates crisply, and handles sensitive information with absolute discretion. Requirements What You Will Be Doing: Meeting and Communication Orchestration Prepare agendas, briefings, pre-reads, and talking points; capture decisions and action items; ensure follow-through. Draft and refine communications (emails, memos, board updates) in the CEO’s voice. Cross-Functional Support Liaise with executives and key stakeholders to align on timelines, deliverables, and follow-ups. Track OKRs and CEO commitments by maintaining a visible action log and collecting weekly updates from the leadership team. Assist the Human Resources team with special projects and initiatives. Support general office operations as part of the administrative team. Board and Investor Support Assist with board materials, meeting logistics, minute-taking, and post-meeting follow-ups. Coordinate investor updates and support high-stakes external meetings. Travel and Event Management Plan complex domestic/international travel (itineraries, visas, accommodations, contingencies). Assist in organizing executive off-sites, leadership meetings, and company events with impeccable attention to detail. Information and Workflow Management Manage the CEO’s information flow; triage inboxes, surface priorities, and guard against context overload. Build and refine executive workflows, templates, and SOPs for repeatable excellence. Special Projects Lead or support time-bound strategic projects, research requests, vendor evaluations, and process improvements. Provide support for time-sensitive tasks as needed during occasional evenings and weekends. Additional duties as required. Candidates who submit a cover letter (1 page) explaining: Why RunBuggy, why EA to the CEO, and 2–3 concrete wins demonstrating judgment, discretion, and execution at pace, will receive preference in the review process. The first review of resumes will occur on or about Monday, October 13, 2025. What You Bring to the Team by Way of Skills and Experience: 5 to 8+ years of experience supporting C-level executives (CEO/President preferred) in high-growth or complex environments. Advanced proficiency with productivity tools (e.g., Microsoft Office 365 including Teams and Word, Slack, Ramp, and project/task tools). High School Diploma or equivalent required; bachelor’s degree preferred. Typing at least >60 WPM. Valid driver’s license and verifiable auto insurance. Current Notary Public commission for Arizona preferred. Exceptional written and verbal communication; able to synthesize complex information and write in an executive voice. Mastery of calendar, travel, and logistics with proven ability to manage shifting priorities with ease. High EQ, integrity, and discretion; comfortable handling confidential information and sensitive situations. Strong judgment and ownership; anticipates needs, solves problems, and makes sound decisions with limited direction. Solid business acumen; comfortable interfacing with investors, board members, and senior leaders. Anticipated Schedule: Hybrid - 3 days in-office/2 days at home. Evenings and weekends, as needed, for emergencies or board requests. What is in it for You and Why you Should Apply: Market-competitive pay based on education, experience, and location. Highly competitive medical, dental, vision, Life w/ AD&D, Short-Term Disability insurance, Long-Term Disability insurance, pet insurance, identity theft protection, and a 401(k) retirement savings plan. Employee wellness program. Employee rewards, discounts, and recognition programs. Generous company-paid holidays (12 per year), vacation, and sick time. Paid paternity/maternity leave. Monthly connectivity/home office stipend if working from home 5 days a week. A supportive and positive space for you to grow and expand your career. Pay Range Disclosure: The advertised range represents the expected pay range for this position at the time of posting based on education, experience, skills, location, and other factors. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. RunBuggy is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination, harassment, and retaliation on the basis of race, color, religion, sex (including gender identity and sexual orientation), pregnancy, parental status, national origin, age, disability, genetic information, or any other status protected under federal, state, or local law.

Responsibilities

The Executive Assistant will support the CEO by managing communications, orchestrating meetings, and driving execution across priorities. This role also involves cross-functional support, travel management, and assisting with board and investor relations.