Executive Assistant, Sales at Benchling UK Ltd

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Feb, 26

Salary

82.93

Posted On

06 Nov, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Arrangements, Confidentiality, Project Management, Event Planning, Communication, Collaboration, Emotional Intelligence, Organizational Skills, Problem Solving, Productivity Tools, Teamwork, Biotechnology, Leadership Support, Mentorship

Industry

Software Development

Description

Biotechnology is rewriting life as we know it, from the medicines we take, to the crops we grow, the materials we wear, and the household goods that we rely on every day. But moving at the new speed of science requires better technology. Benchling’s mission is to unlock the power of biotechnology. The world’s most innovative biotech companies use Benchling’s R&D Cloud to power the development of breakthrough products and accelerate time to milestone and market. Come help us bring modern software to modern science. ROLE OVERVIEW The Benchling Executive Admins are strategic partners who deliver best-in-class support to our executives and their functions. We are a team built on trust, transparency, and mutual accountability — challenging and supporting each other to continually raise the bar. We are inclusive and welcoming with everyone at Benchling, which shows up in our processes, events, and everyday work. We set the tone for the company culture, making ourselves and our executives accessible and approachable to all. At our core, we are hardworking, collaborative individuals who create a safe environment to share ideas, have a voice, make mistakes, and learn from our collective experiences. Benchling is looking for a highly experienced, energetic, and self-motivated Executive Assistant to provide strategic and operational support to senior leaders. In this role, you’ll handle a wide range of complex and highly confidential responsibilities that go far beyond traditional admin work — operating as a key partner in driving leadership efficiency, clarity, and focus. You’ll be the point of delegation for high-priority tasks, from managing executive time to crafting sensitive communications, preparing presentations, compiling reports, and ensuring seamless execution of critical initiatives. RESPONSIBILITIES Perform extensive calendar management and prioritization across multiple time zones for senior executives. Prepare domestic and international travel arrangements, itineraries, and timely expense filings. Manage all forms of daily correspondence, ensuring timely, professional, and accurate responses with a high degree of confidentiality. Collaborate on and manage key projects and priorities across multiple functions. Lead planning and coordination for presentations, meetings, and dissemination of strategic information. Plan and execute high-profile events, off-sites, and special functions with precision and creativity. Attend key meetings, help develop and communicate agendas, take notes, and track action items through to completion. Partner closely with Workplace, Events, and IT teams to provide on-the-ground logistics support. Build strong relationships across the organization, establishing yourself as a trusted, proactive connector. Serve as a senior member of the EA team, providing strategic thought partnership and mentorship to peers. Support ad-hoc projects and initiatives as needed. QUALIFICATIONS 7+ years of experience supporting VP or C-level leaders, ideally in enterprise SaaS marketing or tech organizations. Proven success managing multiple executives with competing, high-stakes priorities. Exceptional organizational skills and a proactive, solutions-oriented mindset. Polished communicator with high emotional intelligence and impeccable discretion. Adept with productivity and collaboration tools including Google Workspace, Slack, Zoom, and Navan. Thrives in a fast-paced, evolving environment while maintaining a calm, steady presence. Passionate about biotech, innovation, and working with purpose-driven teams. HOW WE WORK We offer a flexible hybrid work arrangement that prioritizes in-office collaboration. Employees are expected to be on-site 3 days per week (Monday, Tuesday, and Thursday). SALARY RANGE This is an hourly, non-exempt (overtime-eligible) position. Starting pay will be determined based on job-related skills, experience, qualifications, interview performance and work location. For this role, the hourly range is $61.30 – $82.93 per hour. Total Compensation includes the following: Competitive total rewards package Broad range of medical, dental, and vision plans for employees and their dependents Fertility healthcare and family-forming benefits Four months of fully paid parental leave 401(k) + Employer Match Commuter benefits for in-office employees and a generous home office set up stipend for remote employees Mental health benefits, including therapy and coaching, for employees and their dependents Monthly Wellness stipend Learning and development stipend Generous and flexible vacation Company-wide Winter holiday shutdown Sabbaticals for 5-year and 10-year anniversaries #LI-Hybrid #BI-Hybrid #DNP Benchling welcomes everyone. We believe diversity enriches our team so we hire people with a wide range of identities, backgrounds, and experiences. We are an equal opportunity employer. That means we don’t discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also consider for employment qualified applicants with arrest and conviction records, consistent with applicable federal, state and local law, including but not limited to the San Francisco Fair Chance Ordinance. Please be aware that Benchling will never request personal information, payment, or sensitive details outside of Greenhouse or via email. All official communications will come from an @benchling.com email address or from an approved vendor alias. If you are contacted by someone claiming to represent Benchling and are unsure of their legitimacy, please reach out to us at recruiting-fraud-alert@benchling.com to verify the communication.

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Responsibilities

The Executive Assistant will manage complex calendars, travel arrangements, and correspondence for senior executives. They will also lead project management efforts and coordinate high-profile events and meetings.