Executive Assistant - Sales (contract) at TRM Labs

, , United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Sales, GTM, Organized, Detail-Oriented, Strong Communicator, Proactive, Resourceful, Tech-Comfortable, Project Tracking, Meeting Management, Administrative Support, Expense Management, Calendar Management, Collaboration, Confidentiality

Industry

Information Services

Description

TRM Labs is a blockchain intelligence company committed to fighting crime and creating a safer world. By leveraging blockchain data, threat intelligence, and advanced analytics, our products empower governments, financial institutions, and crypto businesses to combat illicit activity and global security threats. At TRM, you'll join a mission-driven, fast-paced team made up of experts in law enforcement, data science, engineering, and financial intelligence, tackling complex global challenges daily. Whether analyzing blockchain data, developing cutting-edge tools, or collaborating with global organizations, you'll have the opportunity to make a meaningful and lasting impact. The Sales team at TRM is small but mighty — a fast-moving group at the heart of revenue, partnerships, and customer impact. We’re looking for an Executive Assistant to partner closely with our VP of Sales and GTM leadership, ensuring priorities are aligned, time is well spent, and execution runs smoothly. This is a temporary role (4–6 months), U.S.-based, and remote. It’s perfect for someone who thrives on building clarity, keeping leaders and teams accountable, and enabling speed at scale. The impact you will have: Calendar & Scheduling: Manage complex scheduling for the VP of Sales (internal/external meetings, travel, recurring cadences), proactively resolving conflicts and aligning priorities across time zones. Meeting Management: Attend GTM leadership meetings, capture notes and decisions, distribute clear recaps, and drive accountability by tracking follow-ups and deadlines. Administrative & Expense Support: Handle expense reports, invoices, reimbursements, and travel logistics with accuracy and efficiency. OKR & Project Tracking: Partner with GTM leadership to track quarterly OKRs, escalate blockers, and build lightweight processes/tools (dashboards, trackers) to ensure objectives stay on track. General Support: Assist with special projects, events, and offsites while maintaining strict confidentiality and professionalism. What we’re looking for: 3+ years of professional experience as an Executive Assistant (EA), ideally supporting GTM (Sales, Marketing, or Revenue) leaders in a high-growth or fast-paced environment. Organized & Detail-Oriented: You thrive on managing complexity and creating clarity. Strong Communicator: You write clear recaps, concise async updates, and polished project briefs. Proactive & Resourceful: You anticipate needs, chase down next steps, and surface blockers before they escalate. Sales/GTM-Savvy: You’ve supported commercial leaders and understand the rhythms of pipelines, priorities, and cross-functional alignment. Tech-Comfortable: You’re fluent in GCal, Notion, Slack, Zoom, and spreadsheets — and you pick up new tools quickly. About the Team: The Sales/GTM org is lean, senior, and highly cross-functional, working closely with Marketing, RevOps, and Product. We’re remote-first, relying on structured written communication and async tools to move quickly. We value proactive follow-through, time awareness, and crisp written communication. This is a U.S.-based remote role with at least 4 hours of overlap with GMT. No on-call responsibilities or weekend work expected. Learn about TRM Speed in this position: You update trackers before someone asks, and circulate meeting notes same-day. When a timeline slips, you flag it early, propose solutions, and pull in the right stakeholders. You spot misalignment, simplify priorities, and keep GTM leaders focused on outcomes. Life at TRM Labs Leadership Principles Our Leadership Principles shape everything we do—how we make decisions, collaborate, and operate day to day. Impact-Oriented Trailblazer – We put customers first, driving for speed, focus, and adaptability. Master Craftsperson – We prioritize speed, high standards, and distributed ownership. Inspiring Colleague – We value humility, candor, and a one-team mindset. Accelerate your Career At TRM, you’ll do work that matters—disrupting terrorist networks, recovering stolen funds, and protecting people around the world. You will: Work alongside top experts and learn every day. Embrace a growth mindset with development opportunities tailored to your role. Take on high-impact challenges in a fast-paced, collaborative environment. Thrive in a culture of coaching, where feedback is fast, direct, and built to help you level up. What to Expect at TRM TRM moves fast—really fast. We know a lot of startups say that, but we mean it. We operate with urgency, ownership, and high standards. As a result, you’ll be joining a team that’s highly engaged, mission-driven, and constantly evolving. To support this intensity, we’re also intentional about rest and recharge. We offer generous benefits, including PTO, Holidays, and Parental Leave for full time employees. That said, TRM may not be the right fit for everyone. If you're optimizing for work life balance, we encourage you to: Ask your interviewers how they personally approach balance within their teams, and Reflect on whether this is the right season in your life to join a high-velocity environment. Be honest with yourself about what energizes you—and what drains you We’re upfront about this because we want every new team member to thrive—not just survive. The Stakes Are Real Our work has direct, real-world impact: Jumping online after hours to support urgent government requests tracing ransomware payments. Delivering actionable insights during terrorist financing investigations. Collaborating across time zones in real time during a major global hack. Building new processes in days, not weeks, to stop criminals before they cash out. Analyzing blockchain data to recover stolen savings and dismantle trafficking networks. Thrive as a Global Team As a remote-first company, TRM Labs is built for global collaboration. We cultivate a strong remote culture through clear communication, thorough documentation, and meaningful relationships. We invest in offsites, regional meetups, virtual coffee chats, and onboarding buddies to foster collaboration. By prioritizing trust and belonging, we harness the strengths of a global team while staying aligned with our mission and values. Join our mission! We’re looking for team members who thrive in fast-paced, high-impact environments and love building from the ground up. TRM is remote-first, with an exceptionally talented global team. If you enjoy solving tough problems and seeing your work make a difference for billions of people, we want you here. Don’t worry if your experience doesn’t perfectly match a job description— we value passion, problem-solving, and unique career paths. If you’re excited about TRM’s mission, we want to hear from you. Recruitment agencies TRM Labs does not accept unsolicited agency resumes. Please do not forward resumes to TRM employees. TRM Labs is not responsible for any fees related to unsolicited resumes and will not pay fees to any third-party agency or company without a signed agreement. Privacy Policy By submitting your application, you are agreeing to allow TRM to process your personal information in accordance with the TRM Privacy Policy Learn More: Company Values | Interviewing | FAQs

Responsibilities

Manage complex scheduling for the VP of Sales and attend GTM leadership meetings to capture notes and decisions. Handle administrative tasks such as expense reports and project tracking to ensure objectives stay on track.