Executive Assistant at Schwartz Brothers Restaurants

Bellevue, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

120000.0

Posted On

30 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, Travel coordination, Microsoft Office Suite, Outlook, Business writing, Communication skills, Time management, Organization, Confidentiality, Discretion, Expense tracking, Process improvement, CRM database management, Logistics management

Industry

Restaurants

Description

What you'll do Calendar & Schedule Management: Deliver strategic calendar management for the CEO. Coordinate meetings and prioritize commitments to ensure alignment with company priorities. Manage personal appointments as needed. Email & Comms Management: As the role evolves, take on increasing responsibility for managing the CEO’s emails and other forms of communication, delegating tasks to appropriate team members. Track action items to prioritize critical decisions and organize & save key documents. Travel & Logistics Management: Coordinate travel for the CEO and other senior leaders including travel itineraries, accommodations, transportation, dining, and conference/event registrations. Meeting Support: Plan, execute, and manage logistics for leadership and key strategic meetings. May also include coordinating arrangements for internal/external participants, handling logistics of guests, taking notes, and preparing and disseminating meeting materials. Relationship Management: Foster and maintain strong relationships by managing both personal and professional gifting, maintaining an organized Outlook contact list, and developing a CRM database to track and engage key strategic contacts. Other: Manage monthly individual expense tracking and approvals. Run errands, which may require driving a vehicle. Qualifications 5+ years of experience as an Executive Assistant or similar support role. Experience with executive level calendar management. Proficient in Microsoft Office Suite, with a focus on Outlook, Word, and PowerPoint. Exceptional business writing skills, including editing for accuracy, clarity, and concision. Expert verbal and written communication skills with an ability to communicate at all levels within the organization. Demonstrated experience in maintaining confidentiality and privacy during sensitive situations and able to use discretion with communications. Excellent organization and time management skills, including the ability to prioritize multiple tasks and meet changing deadlines and requests. High integrity & sound judgement in decision-making. Able to work independently and professionally with all levels of the organization. Flexibility to adapt to changing business schedules and priorities. Committed to streamlining processes and driving efficiency. Experience in a fast-paced, high growth environment Experience leading process improvements. Experience with domestic travel coordination. Benefits Discounted meals at Daniel's Broiler Vacation and separate sick time 401(k) with company match Health, dental, and vision insurance Voluntary benefits such as LTD and commuting benefits Length of Service bonuses Free Employee Assistance Program with access to personal and financial resources, emotional support, and legal guidance Salary Range: $80,000 -- $120,000/year

Responsibilities

The Executive Assistant will provide strategic calendar, email, and travel management for the CEO while coordinating logistics for key leadership meetings. Additionally, the role involves managing professional relationships, tracking expenses, and driving process improvements across the organization.