Executive assistant at Securitas USA Corporate Services

Machelen, Flanders, Belgium -

Full Time

Start Date

Immediate

Expiry Date

28 Jul, 26

Salary

0.0

Posted On

29 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, Scheduling, Communication, Presentation preparation, Report writing, Meeting minutes, Travel coordination, Event organization, Administrative support, Purchase orders, Invoicing, Expense reporting, Documentation maintenance, Multitasking, Discretion, Professionalism

Industry

Security and Investigations

Description

Company Description We help make your world a safer place. We value integrity, vigilance and helpfulness. At Securitas, we put diversity first. We encourage everyone to apply regardless of your origin, age, gender or cultural and religious background. Our industry is in constant evolution. Together with colleagues around the world, we stay ahead of changes in technology. Tomorrow's solutions are today's challenges. People and technology are building the next generation of security with us! Job Description We are looking for a proactive and highly organized Executive Assistant to support senior leadership and ensure smooth day-to-day operations within a dynamic business environment. This is a key role at the heart of the organization, requiring strong coordination skills, discretion, and the ability to manage multiple priorities efficiently. Your responsibilities * Manage calendars, meetings, and complex scheduling for senior stakeholders * Act as a central point of contact for internal and external communication * Prepare presentations, reports, and meeting minutes * Organize business travel and team events * Handle incoming communications (emails, calls, correspondence) * Support administrative processes including purchase orders, invoices, and expense reports * Maintain and update internal procedures and documentation * Provide general operational and administrative support to the business unit Qualifications Your profile * Proven experience as an Executive Assistant or similar role supporting senior management * Fluent in Dutch, French, and English (spoken and written) * Strong organizational skills with the ability to multitask and prioritize * High level of discretion and professionalism * Proactive, solution-oriented, and detail-oriented mindset * Comfortable working with standard office tools and digital systems Additional Information What we offer * A central and visible role within a growing organization * A dynamic and collaborative work environment * The opportunity to work closely with senior leadership We help make your world a safer place. We attach great importance to our values: integrity, helpfulness and vigilance. At Securitas we put diversity first. We encourage everyone to apply regardless of your origin, age, gender or cultural and religious background. Our goal is to make the world a safer place by offering our clients various services such as permanent surveillance, technological solutions, or training.

Responsibilities

The Executive Assistant will manage calendars, meetings, and complex scheduling for senior stakeholders while acting as a central point of contact for communications. They will also handle administrative tasks such as preparing reports, organizing travel, and maintaining internal documentation.