Executive Assistant - Senior Leadership Team at Fireworks AI

San Mateo, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jul, 26

Salary

160000.0

Posted On

21 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar management, Travel coordination, Expense reporting, Project management, Communication, Discretion, Organization, Prioritization, Stakeholder management, Tech-savvy, Workflow automation, Research, Attention to detail, Relationship building, Problem solving

Industry

Software Development

Description

About Us: At Fireworks, we’re building the future of generative AI infrastructure. Our platform delivers the highest-quality models with the fastest and most scalable inference in the industry. We’ve been independently benchmarked as the leader in LLM inference speed and are driving cutting-edge innovation through projects like our own function calling and multimodal models. Fireworks is a Series C company valued at $4 billion and backed by top investors including Benchmark, Sequoia, Lightspeed, Index, and Evantic. We’re an ambitious, collaborative team of builders, founded by veterans of Meta PyTorch and Google Vertex AI. We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared. The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant. You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do. This role may support other executives as needed. Main Responsibilities Calendar & Schedule Management: Manage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives. Communication & Correspondence: Own the executive inbox. Triage, prioritize, and respond on their behalf — redirecting vendors and external requests with warmth and professionalism. Draft responses and correspondence as needed. Meeting Support: Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed. Travel Coordination: Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting. Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity. Project Management: Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently. Liaison Role: Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground. Additional Administrative Support: Complete expense reports, handle personal tasks as needed, and support other executives as needed. Preferred Attributes Background in a fast-paced environment — finance, technology, AI, or startups preferred Clear, upfront communicator — comfortable navigating ambiguity with confidence and composure Meticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environments Strong written and verbal communication skills; professional and warm in every context Strong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organization Good judgment — knows when to act independently and when to loop in Tech-savvy and comfortable with modern productivity tools Familiarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual lift Total compensation for this role also includes meaningful equity in a fast-growing startup, along with a competitive salary and comprehensive benefits package. Base salary is determined by a range of factors including individual qualifications, experience, skills, interview performance, market data, and work location. The listed salary range is intended as a guideline and may be adjusted. Base Pay Range (Plus Equity) $140,000—$160,000 USD Why Fireworks AI? Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving. Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally. Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results. Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation. Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.

Responsibilities

The Executive Assistant will manage complex schedules, travel, and communications for the senior leadership team while serving as a primary liaison for internal and external stakeholders. They will also provide high-level administrative support, including project management, expense reporting, and meeting preparation.