Executive Assistant at ServiceNow

Santa Clara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

151000.0

Posted On

30 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Experience, Operations Experience, AI Integration, Situational Awareness, Detail Orientation, Collaboration Skills, Communication Skills, Integrity, Technical Fluency, Learning Agility

Industry

Software Development

Description

Company Description It all started in sunny San Diego, California in 2004 when a visionary engineer, Fred Luddy, saw the potential to transform how we work. Fast forward to today — ServiceNow stands as a global market leader, bringing innovative AI-enhanced technology to over 8,100 customers, including 85% of the Fortune 500®. Our intelligent cloud-based platform seamlessly connects people, systems, and processes to empower organizations to find smarter, faster, and better ways to work. But this is just the beginning of our journey. Join us as we pursue our purpose to make the world work better for everyone. Job Description What you get to do in this role We are looking for an Executive Assistant who thrives at the intersection of precision, technology, and strategy. This is not a traditional support role — it’s a chance to operate at the heart of a global, AI-driven transformation in customer service. You’ll be the force that designs time and focus for senior executives, turning complexity into clarity and friction into flow. You excel at anticipating needs, automating processes, and building smart systems, and you’ll help maximize executive impact while enabling the broader leadership team and Customer Support organization This is a role for someone who is AI-native, detail-obsessed, and deeply collaborative — someone who is sought out not just as an organizer, but as a trusted advisor who removes risk, amplifies efficiency, and builds relationships that make the organization stronger. Responsibilities Calendar & time design: Orchestrate complex calendars with intention — prioritizing impact, resolving conflicts, and helping leaders invest time where it matters most. Meeting strategy & preparation: Ensure meetings are purposeful and outcomes-driven by ensuring there are clear agendas, context, and materials are provided in advance. Anticipate follow-ups and eliminate inefficiencies in how meetings are run. Interview & candidate experience: Partner with recruiting to manage interviews seamlessly, ensure candidates are supported throughout, and elevate the overall hiring experience. Travel & logistics: Manage all travel (domestic and international) with precision, anticipating risks and designing itineraries that maximize efficiency and productivity. Expense & budget management: Oversee expenses, reports, and vendor onboarding with accuracy and timeliness; seek opportunities to automate and streamline wherever possible. Onboarding & enablement: Lead onboarding logistics for new hires, vendors, and agencies — ensuring access, equipment, and resources are friction-free from day one. AI-enabled operations: Continuously evaluate and integrate AI tools to remove manual work, improve workflows, analyze data, and enhance decision-making for executives and the team. Special projects: Drive cross-functional projects that require discretion, collaboration, and a bias for execution. Qualifications To be successful in this role you have: 5+ years of administrative or operations experience in a high-growth, fast-moving environment (experience in GTM, sales, or customer-facing teams a plus). Proven ability to integrate AI into workflows — whether for automating tasks, analyzing insights, or exploring how AI can reimagine productivity. Exceptional situational awareness: able to anticipate needs, manage risk, and adapt quickly in ambiguous situations. Obsession with detail, clarity, and efficiency — with the discipline to enforce rigor across schedules, agendas, and processes. Strong collaboration and relationship-building skills; recognized as a trusted resource and advisor by peers and leaders alike. Clear, concise communication skills with the ability to influence across teams and levels. High integrity, judgment, and discretion. Technical fluency with modern workplace tools (Office 365, Zoom, Concur, Slack, and AI-powered productivity platforms). Hunger to learn, grow, and help transform how work gets done in a large public company at the center of the AI race. JV20 For positions in this location, we offer a base pay of $104,100 - $151,000, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location. Additional Information Work Personas We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here. To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service. Equal Opportunity Employer ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements. Accommodations We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact [email protected] for assistance. Export Control Regulations For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities. From Fortune. ©2025 Fortune Media IP Limited. All rights reserved. Used under license.

Responsibilities

The Executive Assistant will orchestrate complex calendars, ensuring leaders invest time where it matters most, and will manage travel logistics with precision. Additionally, they will drive cross-functional projects and integrate AI tools to enhance workflows and decision-making.