Executive Assistant

at  SGS

Company Description
SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 94,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.
Job Description

• Manage the Manager’s complex and ever-changing calendar, scheduling meetings, appointments, and conference calls while efficiently resolving scheduling conflicts.
• Act as a gatekeeper, screening and prioritizing incoming emails, calls, and correspondence on behalf of the Managers.
• Prepare and edit various documents, reports, presentations, and financial data to support the Manager’s decision-making process.
• Prepare, assist, attend meetings with the Manager, take accurate meeting minutes, and follow up on action items with stakeholders to ensure timely completion.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries, optimizing travel efficiency.
• Handle confidential and sensitive information with utmost discretion and always maintain strict confidentiality.
• Assist in financial-related tasks, such as expense reporting, budget tracking, and financial record keeping.
• Conduct research and gather data to support the Managers in making strategic business decisions.
• Collaborate with other members of the executive team and cross-functional departments to ensure smooth communication and coordination