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Executive Assistant at Shodair Children's Hospital

Helena, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

61300.0

Posted On

27 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Communication, Board Liaison, Problem Solving, Relationship Building, Discretion, Prioritization, Administrative Support, Project Leadership

Industry

Mental Health Care

Description

Description Join a mission-driven healthcare organization where your work directly supports executive leadership and organizational impact. We’re seeking a highly organized, discreet, and proactive Executive Assistant to partner closely with the CEO and serve as a key liaison across leadership and board members. Who You Are You’re resourceful, detail-oriented, and thrive in a high-impact role. You anticipate needs, solve problems before they escalate, and build strong, trusted relationships across all levels of an organization. What You’ll Do Manage a complex executive calendar, travel, and high-level communications Serve as a trusted liaison to the Board of Trustees, leadership team, and external partners Coordinate and support board meetings, executive meetings, and organizational initiatives Lead and support special projects with organization-wide impact Ensure smooth communication between the CEO’s office and internal/external stakeholders Why Join Us? We offer a highly competitive benefits package designed to support you and your future: 100% employer-paid medical, dental, and vision insurance 6% employer-paid 403(b) retirement contribution Student loan assistance program Employer-paid $25,000 life insurance policy Generous paid time off: 192 hours of personal leave annually 40 hours of sick leave Starting at $61,300 annually Requirements What You Bring 5+ years of executive-level administrative experience Exceptional organizational, communication, and problem-solving skills Proven ability to manage sensitive information with discretion Ability to prioritize competing demands in a fast-paced environment Experience in healthcare, credentialing, or contract management preferred Bachelor’s degree preferred

Responsibilities

The Executive Assistant will manage a complex executive calendar, coordinate high-level communications, and serve as a trusted liaison to the Board of Trustees, leadership team, and external partners. This role also involves coordinating board meetings and leading special projects with organization-wide impact.