PART-TIME EXECUTIVE ASSISTANT – BELFAST – £30,000 (PRORATA)

My Belfast based client have an exciting opportunity for an experienced Executive Assistant to join their team. The Executive Assistant will be responsible for overseeing the day-to-day operations of the office. This position will work closely with the Senior Leadership Team and will support a range of administrative functions with key responsibilities including planning and scheduling meetings and events, managing correspondence coordinating business travel, and maintaining personal calendars.
The Executive Assistant will be required to work 20-25 hours/ week to include a minimum of 3 Days per week in the office. This role is offering a full time equivalent salary of £30,000.

THE SUCCESSFUL EXECUTIVE ASSISTANT WILL MEET THE FOLLOWING CRITERIA:

• You will have a minimum of 3 years experience working as a PA or in a similar role
• You should have expert level skills in MS Office
• You will have excellent written and numerical skills
• Strong interpersonal and communication skills both oral and written.
• Self-motivated, able to work on own initiative and as part of a team.
• Strong planning and organisational abilities with excellent attention to detail.
• Problem solving skills.
• Effective time management skills.
• Ability to handle confidential information and discretion.
  Although not essential it would be highly advantageous if the Executive Assistant held a Diploma in Business Support or Business Administration or an IQ Professional PA and Administrative Skills certification.
  If you are a motivated individual looking for an opportunity to contribute significantly within a dynamic environment, we encourage you to apply for this vital role as an Executive Assistant and please contact Lois for more information on 02838324654.

• Co-ordinate key business meetings e.g. Board Meetings and on-site client visits.
• Taking and preparation of minutes for specific meetings.
• Co-ordinate all business travel.
• Assist with management of Director’s and Heads of diaries.
• Co-ordinate events e.g. conferences, workshops, Christmas party, Team building events, Company Volunteering day.
• Overseeing the day-to-day operations of the office including;
• maintaining the office supply inventory and liaising with suppliers accordingly to ensure the smooth running of office operations.
• answering the telephone, responding to email enquiries, and managing the info@ email folder.
• receiving and distributing incoming post.
• provide additional administrative support as needed.
• Assisting the on-boarding and off-boarding employees (health and safety briefs, allocation entry passes and office orientation).
• Assist with sales administrative tasks including tenders and procurement portal management
• Assist the Business Operations Director with facility management:
• Projects.
• Issue resolution.
• Lease management.
• Billing management with the Finance Team.
• Any other duties as determined reasonable by the Business Operations Director.