Executive Assistant at Smartly.io

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

40.0

Posted On

30 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Event Coordination, Problem Solving, Communication Skills, Attention to Detail, Multitasking, Project Management, Google Workspace, Microsoft Office, Independent Working, Organizational Skills, Entrepreneurial Spirit, Fast Learning, Time Zone Management, Confidentiality Handling, Customer Support

Industry

Advertising Services

Description

Smartly is looking for an Executive Assistant to join our fast growing team! In this role you will support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams. You’ll own administrative tasks, calendar management, and event coordination. Successful candidates must be sociable, have excellent problem solving skills and an entrepreneurial spirit. Attention to detail and strong communication skills are essential! You should also be comfortable handling highly confidential information, juggling scheduling across multiple time zones, and thrive in a fast-paced environment. This is a great opportunity to grow your career in our global organization! We are seeking a highly organized person who knows how to “get the job done.” You should have a passion for helping others succeed and be able to juggle and prioritize multiple tasks simultaneously. We are looking for someone to take ownership, optimize their impact, and maximize learning. This is a hybrid position with the expectation that you will be in the office 2-3 days a week. The nature of the work may require some after hours and weekend support As an Executive Assistant at Smartly.io you will… Support our SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams Work closely with our NYC and Helsinki Executive Assistants Actively manage/own the executives’ calendar including arranging and prioritizing meetings Support in organizing company level activities, internal events and assist with Chicago day to day office operations Coordinate the executives’ travel, help to plan customer visits and other events including owning all expense collection and submission Collaborate cross-functionally to improve existing business operations Represent the Smartly.io brand in all interactions We are looking for you if you have… Experience in a similar role with a high-growth, fast paced company supporting a senior level executive Worked in a start-up environment (a focus on Social or Ad-tech is a plus) Ability to multitask and prioritize and meet deadlines in a fast-moving environment Strong verbal, written and interpersonal communication skills Project Management skills and experience Independent and well structured working style with can-do attitude Ability to learn fast learning and determination to achieve goals Google Workspace and Microsoft Office skills Bachelor's Degree preferred Perks & Benefits… Five weeks paid time off (PTO), 11 company paid holidays, unlimited sick days Flexible in-office, hybrid, & remote work options depending on role Generous healthcare packages & mental health benefits Monthly wellness benefit and learning reimbursement opportunities 401K plus matching & equity grants for all new Smartlies Volunteer time off days & company donation matching opportunities Computer (MAC or PC), phone with plan, & Bose headphones And so much more… Permanent, non-exempt role. $22-40/hr #LI-HYBRID About Smartly Smartly is the AI-powered advertising technology company transforming ad experiences for brands and their consumers. Our comprehensive advertising platform seamlessly integrates the capabilities of media, creative, and intelligence to power more than 800 billion impressions and generate more than 300 billion creatives annually, delivering tangible business outcomes for brands and advertisers. Smartly is the only company in the industry recognized as a Leader in The Forrester Wave: Creative Advertising Technologies with PwC validating the results it delivers for brands. We manage creative and media for 700+ brands worldwide and $6B in ad spend across the largest media platforms, including Facebook, Google, Instagram, Pinterest, Snap, and TikTok. Our end-to-end technology, unmatched access to media platforms and exceptional customer service help Fortune 500 brands to reach and engage consumers and learn what performs best.Smartly is a multinational and diverse team of 750+ Smartlies from 60+ nationalities, working in 13 countries. Together, we want to create and maintain an inclusive environment where everyone feels respected and heard. Our Diversity, Equity & Inclusion approach is at the heart of it. Visit Smartly to learn more.

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Responsibilities

The Executive Assistant will support senior executives and manage their calendars, organize events, and coordinate travel. They will also collaborate with other teams to improve business operations.