Executive Assistant at SMOKERS OUTLET MANAGEMENT INC

Troy, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

0.0

Posted On

19 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Travel Coordination, Communication Skills, Interpersonal Skills, Microsoft Office Suite, Organizational Skills, Time Management, Attention to Detail, Problem-Solving, Confidentiality, Project Coordination, Meeting Coordination, Event Planning, Liaison Skills, Flexibility

Industry

Tobacco

Description

Description Job Summary The Administrative Assistant to the Executive Team provides high-level administrative support to multiple members of the executive leadership in a fast-paced retail environment. This position is responsible for managing calendars, coordinating meetings and travel, preparing executive-level communications, and serving as a central point of contact between the executive team and internal/external stakeholders. The ideal candidate is professional, detail-oriented, and thrives in a dynamic, high-volume environment where discretion and proactive support are key. Key Responsibilities Provide direct administrative support to CEO, including calendar and schedule management Arrange complex travel itineraries, including transportation, lodging, and agenda coordination for executive store visits, business meetings, or family trips Prepare, format, and distribute internal communications, presentations, and executive reports Serve as liaison between executive leaders and internal departments, store leadership, vendors, and partners Screen calls, take notes in meetings Organize and coordinate leadership meetings, board meetings, and other key events Track follow-up items from meetings and ensure timely completion of action items Prepare agendas, presentations, and briefing materials Handle sensitive and confidential information with the utmost discretion and professionalism Assist with executive-level project coordination and retail initiatives as needed Maintain organized systems for document retention, contact lists, meeting notes, and internal communication archives Coordinate lunches as needed (and clean-up Personal errands (appointments, gifts, or family coordination Oversee household or personal matters as needed (bills, cleaners etc.) Requirements Associate’s or Bachelor’s degree in Business Administration, Communications, or related field preferred 4+ years of administrative experience supporting senior or executive leadership, ideally in a retail or multi-unit business environment Excellent written and verbal communication skills High level of professionalism and interpersonal skills, with the ability to build relationships across all levels of the organization Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration tools such as Teams, Zoom, or Slack Exceptional organizational and time-management skills; ability to prioritize and handle multiple tasks simultaneously Strong attention to detail and a proactive, problem-solving mindset Experience handling confidential information and supporting high-level decision-makers Flexibility to support after-hours or weekend work during critical retail seasons or company events Work Environment & Physical Requirements Office-based role with occasional travel or visits to retail locations as needed Extended periods of computer use and sitting May occasionally require flexible hours to support executive schedules

Responsibilities

The Executive Assistant provides high-level administrative support to the executive team, managing calendars, coordinating meetings, and preparing communications. This role also involves serving as a liaison between executives and stakeholders while handling sensitive information with discretion.