Executive Assistant at SOCi

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

114000.0

Posted On

30 Sep, 25

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Email Management, Travel Coordination, Research, Analytical Reporting, Communication, Problem Solving, Attention To Detail, Microsoft Office Suite, Google Workspace, Project Management Tools, Discretion, Time Management, Executive Support, Liaison Skills, Onboarding Support

Industry

Software Development

Description

SOCi, the CoMarketing Cloud for Multi-Location Enterprises, is currently looking for an experienced Executive Assistant to provide high-level administrative support to multiple C-Suite executives. The successful candidate will be managing calendars, managing email inboxes, coordinating meetings and travel, and acting as a liaison between the executive and internal/external stakeholders, all while maintaining professionalism and discretion. They act as a gatekeeper, managing communications, and ensuring the executive’s time is focused on key priorities. SOCi expects to pay a base salary in the range of $62,000 to $114,000 CAD. Within the range, individual pay is determined by factors such as job-related skills, experience, and relevant education or training. Who We Are SOCi is one of the fastest growing technology companies in the United States, ranking on the Inc. 5000 Fastest Growing Companies in America list for the last seven consecutive years. The leader in AI-powered marketing solutions for multi-location businesses, SOCi is trusted by nearly 1,000 top brands including Ford, Ace Hardware, Kumon, Liberty Tax, and more. At SOCi, our vision is to empower people to do what they love by providing intelligent software that can do the rest. SOCi provides a first-of-its-kind, AI-powered digital workforce capable of handling the workload of 1,000 local marketers, empowering brands to achieve unmatched digital visibility, strengthen customer engagement, and scale faster than ever before. View more on our Awards & Accolades here! How You’ll Make an Impact Manage complex Executive calendars, anticipating needs, resolving conflicts, and prioritizing engagements that best support organizational goals. Manage Executive email inboxes by drafting responses, prioritizing communications, and flagging critical items to ensure timely and effective follow-up. Oversee logistics for domestic and international travel, events, and offsites, ensuring smooth execution of agendas, itineraries, and budgets. Conduct research and prepare analytical reports, board decks, and briefing materials that inform executive decision-making. Serve as the primary liaison between executives and internal/external stakeholders, representing the executive office with professionalism and discretion. Coordinate high-level meetings including executive reviews, forecast calls, and board meetings, ensuring agendas, materials, and follow-up items are managed seamlessly. Draft, proofread, and edit executive-level communications with precision and clarity. Support onboarding and orientation of new leaders and maintain organizational charts, distribution lists, and other key documentation. Track and follow up on strategic initiatives, ensuring timely completion of action items and alignment with executive priorities. What You’ll Need to be Successful Hybrid Opportunity: This role is fully remote until our Vancouver, BC and Toronto, ON offices are established. Once the office is in place, it will transition to a hybrid model, with a 50/50 split between remote and in-office work. Must Have: 7+ years of experience providing direct support to multiple senior executives, ideally in high-growth technology or software companies. Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities. Strong attention to detail and problem solving skills. Proactive, resourceful, and able to anticipate needs while solving problems independently. Strong analytical and research capabilities, with demonstrated experience preparing executive-ready reports and presentations. Mastery of Microsoft Office Suite, Google Workspace, and project management tools. Outstanding written and verbal communication skills, with meticulous attention to detail. Proven ability to exercise discretion and handle sensitive information with professionalism. Willing to adapt to changes in the job description as deemed necessary by the business and accept all other duties as assigned This position will remain open with applications due by November 1, 2025. This position is being hired on an urgent basis. The application window may close before November 1, 2025 if SOCi receives a sufficient number of applications to select a candidate prior to that date. What SOCi Provides to You Comprehensive Benefits Package (full-time permanent, non-contract roles only) Health insurance plans, dental, and vision Wellness incentives 401(k) plan with employer match Flexible Work Environment (full-time, non-contract roles only) Flexible paid time off Quarterly wellness days Paid holidays Unique employee engagement programs Empowering Career Growth and Success What’s Important at SOCi Led by a team of industry experts, SOCi is leading the pack in Localized Marketing for Multi-Location brands. Our passionate team of SOCialites work from home around the globe! Our collaborative, dynamic culture allows our teams to work cross-functionally and optimize productivity. We are a fast-paced, agile environment where thought leadership and input are encouraged. If you are looking for a place where you can come and make a difference in the way enterprise organizations utilize social technology, then SOCi is for you. Visit soci.ai for more information. SOCi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Please note that if selected for a position at SOCi, you will be required to complete an E-Verify check to confirm your eligibility to work in the United States (if applicable). #LI-Remote

Responsibilities

The Executive Assistant will manage complex executive calendars, email inboxes, and oversee logistics for travel and meetings. They will also serve as a liaison between executives and stakeholders while preparing analytical reports and executive communications.