Executive Assistant at Sonder.io

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

0.0

Posted On

20 Mar, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Communications, Board Engagement, Personal Assistance, Operational Support, Google Workspace, PowerPoint, AI Tools, Written Communication, Verbal Communication, Proactive Mindset, Solutions-Oriented, Resilience, Adaptability, Discretion, Confidentiality

Industry

Software Development

Description

At Sonder, we believe that every person deserves to feel safe, supported, and empowered to be at their best - wherever they are. That’s why we’re redefining workplace health, safety, and wellbeing through a seamless blend of technology and human expertise. Sonder’s mobile platform provides 24/7, real-time support from a dedicated team of safety, medical, and mental health professionals - ensuring that our members receive immediate care when they need it most. In critical situations, we go beyond digital support, offering on-the-ground assistance to manage time-sensitive incidents. By harnessing real-time insights, we enable organisations to take proactive steps toward a healthier, safer future, which leads directly to tangible bottom-line business outcomes. An Exciting Time to Join Sonder! Since our founding in 2017, Sonder has experienced rapid growth, expanding operations across Australia, New Zealand, and the UK. Backed by Australia’s leading venture capital firms, Seek and Blackbird, we are well-capitalised and on a mission to scale globally, partnering with corporations, educational institutions, and government agencies to transform workplace wellbeing at scale. Our impact and scale: 1,000,000+ members across multiple countries 200+ team members, plus an extensive network of on-the-ground responders If you’re passionate about using technology and human expertise to drive meaningful change, join us in shaping the future of workplace wellbeing! About the role The Executive Assistant as Sonder is a key partner to the CEO, providing reliable and professional support to ensure time, priorities, and operations are managed efficiently. You will also support the wider Executive Team, coordinating critical tasks and reducing administrative load to help leaders focus on what matters most. To succeed in this role, you’ll bring deep experience supporting senior executives, exceptional attention to detail, and the ability to stay composed under pressure. You’ll be highly proficient in Google Workspace, confident in preparing polished board-level presentations, and comfortable using modern tools, including AI, to deliver efficient, high-quality outcomes. What you’ll be doing Manage and optimise complex calendars, balancing competing priorities across the CEO and Executive Team. Coordinate high-stakes meetings, board sessions, investor interactions, and external engagements with precision. Draft, edit, and refine executive communications, reports, and board-level presentations to the highest professional standard. Anticipate challenges, resolve scheduling conflicts, and streamline workflows to maximise executive efficiency. Plan and execute domestic and international travel and events, ensuring seamless itineraries and logistics. Leverage digital and AI tools to enhance research, automate tasks, and deliver efficient, data-driven outputs. Uphold absolute discretion in handling sensitive matters and confidential information. Provide personal support to the CEO, ensuring professional and personal commitments are coordinated effectively. Who are we looking for? The ideal candidate has a growth mindset and is passionate, self-motivated, and takes pride in producing high-quality work every day. Above all else, you - the ideal candidate - will embody the Sonder values and love working in a fast-paced, dynamic workplace. What you bring to the team; 10+ years of experience supporting C-suite leaders, with expertise across calendar management, executive communications, and board engagement. Proven ability to deliver professional support to CEOs and senior executives while also balancing personal assistance with discretion and care. Experience providing coordination and operational support to Executive Teams, helping them focus on strategic initiatives. Advanced proficiency with Google Workspace, PowerPoint, and modern productivity platforms, plus demonstrated use of AI tools to drive efficiency and quality. Exceptional written and verbal communication, producing concise and compelling outputs for board, investor, and external audiences. A proactive, solutions-oriented mindset, anticipating needs, identifying improvements, and acting before being asked. High resilience and adaptability, thriving under pressure and navigating shifting priorities with composure. A collaborative, trusted partner approach, with the judgment and discretion to manage sensitive information and complex dynamics. Why join Sonder? At Sonder, we thrive in a fast-paced, high-performance environment with a strong commitment to our people. Our team is a collaborative, vibrant group of passionate professionals, dedicated to making a real impact on people’s lives every day. Hybrid and flexible working environment. Enjoy the perfect balance of in-office collaboration and work from home flexibility, empowering you to optimise your productivity and work-life balance. Our employees and their families get free access to the Sonder app with 24/7 support. Paid parental leave with an attractive return to work policy, 12 weeks for Primary Carers and 4 weeks for Secondary Carers, plus our Primary Carers return to work at 80% for the first 3 months at full pay. 2 days of study leave to invest in your professional growth. Employee Share Option Plan (ESOP) – share in Sonder’s success. Salary Packaging and novated leasing . Access $250 annually to fund to invest in your wellbeing, empowering you to choose the support that best fits your needs. Free coffee Dog-friendly office in our Sydney HQ Volunteer leave. 2 days per year to participate in meaningful causes and contribute back to the community. Check out our life page for more info - https://www.linkedin.com/company/sondersafe/life/ At Sonder, we are committed to fostering a workplace that reflects the rich diversity of the communities we serve. Our members come from all backgrounds, and we know that a diverse team helps us better understand and support their needs. We encourage applications from people of all ages, abilities, cultural backgrounds, gender identities, sexual orientations, and religious beliefs. We are proud to be an inclusive employer and strongly encourage Aboriginal and Torres Strait Islander peoples to apply. We are an equal opportunity employer and all hiring decisions are based on merit, capability, and alignment with the role. Due to the nature of our industry, all Sonder employees are required to complete a National Police Check and Working With Children Check. #LI-Hybrid

Responsibilities

The Executive Assistant will manage and optimize complex calendars for the CEO and Executive Team, coordinate high-stakes meetings, and draft/refine executive communications and board-level presentations. Responsibilities also include planning travel, leveraging digital/AI tools, and providing personal support to the CEO while maintaining absolute discretion.