This role will support several members of the executive team with daily tasks including attending meetings, taking minutes, and leading on strategic planning processes. It will cover a remit including Executive PA Support, assisting where necessary into the Business Support Team with calendar and diary management.

Key Responsibilities:

• Acting as a conduit for anyone who needs time with HoD’s , Finance, HR, EMEA team and C-Suite - screening phone calls, enquiries and requests and handling them when appropriate . Meeting and greeting visitors at all levels of seniority;
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• Organising and maintaining diaries

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• Assisting with executives throughout decision-making, programme management and initiative implementation stages

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• Understanding the specific needs of a marketing business requirements at a senior level

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• Operating as a representative for the senior leadership team

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• Dealing with incoming email, post etc - corresponding on behalf of individuals when appropriate

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• Supporting exec team with general assistance/organising catering before & during meetings, pitches, presentations etc

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• Expenses, timesheets, travel arrangements (taxi’s, flights, hotels, visa etc),

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• Carrying out background research and presenting findings;

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• Producing documents, briefing papers, reports and presentations;

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• Organising and attending meetings and ensuring the manager is well prepared for meetings. Taking minutes where needed.

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• Ad hoc projects as required

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• Personal errands as and when requested

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• Organising events, along with the assistance of the Business Support Team, including, but not limited to ‘culture club’ events, Summer and Christmas parties

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• Liaising with the Facilities and I.T. team regarding maintenance of meeting rooms, office facilities and set-up for agency meetings etc

Ideal Candidate:

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• Works collaboratively – recognises the value and responsibility of working in a team and seeks to maintain and build effective relationships both internally and externally.

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• Thinks innovatively – looks beyond the obvious to develop highly engaging ideas and campaigns.

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• Works effectively through job and organisational changes.

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• Strives to achieve excellence in everything that they do.

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• Demonstrates ‘passion’ – approaches all tasks in a wholehearted and enthusiastic manner.

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• Shows initiative and a ‘can-do’ attitude.

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• Highly motivated and a self-starter.

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• Recognises the need for management support when necessary.

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• Constantly looks for and learns from new information or experiences.

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• Deals constructively with frustration and stress, maintaining a professional and positive manner.

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• Is direct and honest in dealing with others.

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• Treats all people with respect and fairness.

Job Type: Full-time
Pay: £50,711.00-£70,044.00 per year

Additional pay:

• Performance bonus
• Yearly bonus

Benefits:

• Company pension

Flexible language requirement:

• English not required

Schedule:

• Monday to Friday

Work Location: In perso

• Acting as a conduit for anyone who needs time with HoD’s , Finance, HR, EMEA team and C-Suite - screening phone calls, enquiries and requests and handling them when appropriate . Meeting and greeting visitors at all levels of seniority;
• 
  
• Organising and maintaining diaries

• 
  
• Assisting with executives throughout decision-making, programme management and initiative implementation stages

• 
  
• Understanding the specific needs of a marketing business requirements at a senior level

• 
  
• Operating as a representative for the senior leadership team

• 
  
• Dealing with incoming email, post etc - corresponding on behalf of individuals when appropriate

• 
  
• Supporting exec team with general assistance/organising catering before & during meetings, pitches, presentations etc

• 
  
• Expenses, timesheets, travel arrangements (taxi’s, flights, hotels, visa etc),

• 
  
• Carrying out background research and presenting findings;

• 
  
• Producing documents, briefing papers, reports and presentations;

• 
  
• Organising and attending meetings and ensuring the manager is well prepared for meetings. Taking minutes where needed.

• 
  
• Ad hoc projects as required

• 
  
• Personal errands as and when requested

• 
  
• Organising events, along with the assistance of the Business Support Team, including, but not limited to ‘culture club’ events, Summer and Christmas parties

• 
  
• Liaising with the Facilities and I.T. team regarding maintenance of meeting rooms, office facilities and set-up for agency meetings et