Executive Assistant at SoundCloud

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jan, 26

Salary

100000.0

Posted On

29 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention to Detail, Operational Excellence, Communication Skills, Project Management, Scheduling, Travel Coordination, Meeting Preparation, Administrative Support, Event Organization, Process Improvement, Technologically Savvy, Google Workspace Proficiency, Judgment, Efficiency, Prioritization, Team Collaboration

Industry

Entertainment Providers

Description

SoundCloud empowers artists and fans to connect and share through music. Founded in 2007, SoundCloud is an artist-first platform empowering artists to build and grow their careers by providing them with the most progressive tools, services, and resources. With over 400+ million tracks from 40 million artists, the future of music is SoundCloud. We're looking for Executive Assistants to deliver reliable, high-quality support to our C-level Executives. You’ll go beyond managing calendars to become a reliable partner who keeps priorities aligned and operations running smoothly. Your work will be at the core of their daily operations, seamlessly enabling collaboration and connection within the executive team and the company. You possess high attention to detail, operational excellence, outstanding communication skills, and exceptional process and project management. You are grounded in integrity and discretion, understanding exactly when to push forward on an initiative and when to manage expectations. You will act as the critical bridge between the executive and their greater departments, and easily handle sensitive communication with multiple senior stakeholders. In this role, you’ll tackle complex logistics daily, including managing tricky travel schedules, global meeting requests across multiple time zones, and flawless execution of both internal and external meetings. You’ll help develop agendas, capture detailed notes, track action items, and manage all necessary follow-up communications with stakeholders. You represent your C-level executive, responsible for transforming their vision into operational outcomes. You are energetic, poised, and personable with an excellent, polished executive-level presence. Success here requires strong judgment, efficiency, and the ability to prioritize in a fast-paced environment while anticipating your executives’ needs before they arise. This is a hybrid role in our New York office. Key Responsibilities: Manage and maintain busy calendars, coordinate meetings, and handle scheduling changes with professionalism and efficiency Support the preparation and follow-up for meetings, including drafting agendas, capturing notes, and tracking action items Coordinate travel arrangements and expense reporting for C-level executives Serve as a reliable point of contact for internal and external stakeholders on behalf of the executives Provide general administrative support to help ensure smooth day-to-day operations Assist in preparing presentation decks, reports, and correspondence Help organize internal and external events, team offsites, and cross-functional meetings Assist in managing company & team meetings/events (i.e. All Hands, team meetings, hybrid events). This includes scheduling rooms, securing and preparing audio/video equipment for presentations, securing meeting materials or digital files from all applicable divisions, and storing documents for future reference Embrace the culture, values, and goals of your leaders when engaging with internal and external stakeholders Assist with special projects as needed Recognize operational weaknesses and help sharpen processes or develop new ones Collaborate with other members of the admin team to provide seamless support for the company Experience and Background: 7+ years of administrative or executive support experience, ideally supporting director-level or senior leadership in a fast-paced environment Strong attention to detail, excellent organizational and time management skills Able to juggle multiple tasks and prioritize effectively under deadlines Proactive, positive attitude with a strong sense of ownership and follow-through Technologically savvy with the ability to quickly adapt to new applications and tools Proficiency in Google Workspace (Calendar, Docs, Sheets, Slides) Based in the New York Metropolitan Tri-State Area. You understand the highly adaptable nature of support work and are comfortable with being available as needed Love music! The salary range for this role is $80,000 - $100,000 annually. The final salary offered will be determined based on relative experience, skills, internal equity, and location. We also offer a generous total rewards program - read more about additional benefits and perks below! About us: We are a multinational company with offices in the US (New York and Los Angeles), Germany (Berlin), and the UK (London) We provide a flexible work culture that offers the opportunity to collaborate and connect in person at our offices as well as accommodating work from home We are deeply committed to ensuring diversity, equity and inclusion at all levels of our organization and fostering a community where everyone’s voice, perspective and experience is respected and heard We believe a strong team is made by investing in employees through mentorship, workshops and enrichment opportunities Benefits: Comprehensive health benefits including medical, dental, and vision plans, as well as mental health resources Robust 401k program Employee Equity Plan Generous professional development allowance Interested in a gym membership, photography course or book? We have a Creativity and Wellness benefit! Flexible vacation and public holiday policy where you can take up to 35 days of PTO annually 16 paid weeks for all parents (birthing and non-birthing), regardless of gender, to welcome newborns, adopted and foster children Various snacks, goodies, and 2 free lunches weekly when at the office Diversity, Equity and Inclusion at SoundCloud SoundCloud is for everyone. Diversity and open expression are fundamental to our organization; they help us lead what’s next in music by understanding and empowering our creators and fans, no matter their identity. We acknowledge the challenges in the music industry, and strive to influence an inclusive culture where everyone can contribute respectfully and thrive, especially the historically marginalized communities that many of our creators, fans and SoundClouders identify with. We are dedicated to creating an inclusive environment at SoundCloud for everyone, regardless of gender identity, sexual orientation, race, ethnicity, migration background, national origin, age, disability status, or care-giver status. At SoundCloud you can find your community or elevate your allyship by joining a Diversity Resource Group. Diversity Resource Groups are employee-organized groups focused on supporting and promoting the interests of a particular underrepresented community in order to build a more inclusive culture at SoundCloud. Anyone can join, whether you share the identity or strive to be an ally.

Responsibilities

Manage busy calendars and coordinate meetings for C-level executives while ensuring smooth daily operations. Support meeting preparation, travel arrangements, and act as a reliable point of contact for stakeholders.