Executive Assistant - SPARK Program at Grainger Businesses

Lake Forest, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

38.75

Posted On

29 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Meeting Facilitation, Travel Logistics, Document Management, Team Collaboration, Process Improvement, Technical Troubleshooting, Communication, Adaptability, Organizational Skills, Proactive Approach, Budget Management, Onboarding Support, Project Participation, Leadership Support

Industry

Retail Office Equipment

Description

Work Location Type: Hybrid Req Number 323703 About Grainger: W.W. Grainger, Inc., is a leading broad line distributor with operations primarily in North America, Japan and the United Kingdom. At Grainger, We Keep the World Working® by serving more than 4.5 million customers worldwide with products and solutions delivered through innovative technology and deep customer relationships. Known for its commitment to service and award-winning culture, the Company had 2024 revenue of $17.2 billion across its two business models. In the High-Touch Solutions segment, Grainger offers approximately 2 million maintenance, repair and operating (MRO) products and services, including technical support and inventory management. In the Endless Assortment segment, Zoro.com offers customers access to more than 14 million products, and MonotaRO.com offers more than 24 million products. For more information, visit www.grainger.com. Compensation: This position is hourly. The anticipated base pay compensation range for this position is $29.04 and $38.75 Rewards and Benefits: Medical, dental, vision, and life insurance coverage starts on day one of employment. Access to up to 50% of your paycheck based on hours worked before payday. 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year. 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required. Employee discounts, parental leave, and other benefits. Safety shoes provided (where applicable). For additional information and details regarding Grainger’s benefits, please click on the link below: https://experience100.ehr.com/grainger/Home/Tools-Resources/Key-Resources/New-Hire The pay range provided above is not a guarantee of compensation. The range reflects the potential base pay for this role at the time of this posting based on the job grade for this position. Individual base pay compensation will depend, in part, on factors such as geographic work location and relevant experience and skills. The anticipated compensation range described above is subject to change and the compensation ultimately paid may be higher or lower than the range described above. Grainger reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion at any time, consistent with applicable law. Position Details: Executive Assistant – SPARK Program (Strategic Partners for Administrative Responsiveness, & Key-support) As an Executive Assistant for the SPARK Program, you will report to the Manager of Administrative Services supporting various functions across Grainger and provide interim administrative support to various business leaders across the organization as well as support other teams and projects. This role offers the chance to work with a diverse set of business units, giving candidates insight into Grainger’s operations from various angles. Because assignments rotate, candidates gain exposure to different leadership styles, team dynamics, and strategic priorities. You will manage responsibilities with a high degree of responsiveness. You Will: Manage the business leaders’ time through strategic and proactive calendar management and scheduling. Responsibilities may include managing invites, coordinating presentation content and handouts, recording meeting notes, action items, audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. Be a partner to the business leader by anticipating challenges and driving recommendations for solutions and process improvements. Create team meeting agendas and facilitate meeting logistics, including ensuring that meetings are kept on track. Manage business travel logistics and ensure the leader has the necessary documentation for travel (domestic and international). Manage multiple electronic documents including composing, modifying, proofreading, or disseminating items such as: memos, reports, PowerPoint presentations, department site updates, surveys, organizational charts, or records management. Co-manage department's Teams and SharePoint sites. Maintain department supplies and manage associated budget; may own other department specific processes or activities. Participate in relevant department projects. Support the onboarding and departure process for department team members. Play a key role within the Administrative Services team including onboarding and providing backup support for other administrative business partners. Be flexible and adapt to evolving business needs. The individuals or teams you support will change over time as various interim assignments come up and as the company's priorities and objectives shift. Successful candidates will demonstrate a proactive approach to managing these transitions and collaborating with different departments or leadership as needed. Follow all current guidance with regard to in-office minimum requirements, ensuring you are in the office when the business leaders you support are in the office and/or when business needs require in-office presence. Occasionally work overtime depending on business need and evolving priorities. You Have: 3+ years of experience supporting senior management or C-Suite leaders. An anticipatory approach, experience managing complex administrative details, and experience in determining best approach/action to use in non-routine situations. Worked with detailed knowledge of business operations, organizations and relationships involved at top management levels. Gained a thoughtful understanding of the department and appropriate Company policies, procedures, and operations. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex (including pregnancy), national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, protected veteran status or any other protected characteristic under federal, state, or local law. We are proud to be an equal opportunity workplace. We are committed to fostering an inclusive, accessible work environment that includes both providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment, should you need a reasonable accommodation during the application and selection process, including, but not limited to use of our website, any part of the application, interview or hiring process, please advise us so that we can provide appropriate assistance.

Responsibilities

As an Executive Assistant for the SPARK Program, you will manage the business leaders’ time through strategic calendar management and provide interim administrative support across various business functions. You will also be responsible for managing travel logistics, facilitating meetings, and supporting onboarding processes.