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Executive Assistant at Sperton Malaysia

, Selangor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

26 Apr, 26

Salary

0.0

Posted On

26 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Report Preparation, Minute Taking, Filing Systems, Event Coordination, Communication, Cross-Functional Collaboration, Project Support, Research, Data Compilation, Process Improvement, Stakeholder Engagement, Administrative Support, Onboarding Coordination, Performance Tracking

Industry

Staffing and Recruiting

Description

1. Executive Support Manage the Director’s complex calendar, scheduling meetings across multiple Southeast Asian countries and time zones. Coordinate end-to-end travel arrangements, including international flights, accommodation, visas, and detailed itineraries. Prepare, format, and proofread reports, presentations, correspondence, and executive briefing materials. Act as the primary point of contact for internal teams, clients, and external partners engaging with the Director. Attend meetings, take accurate minutes, track action items, and follow up to ensure timely completion. 2. Office & Administrative Management Maintain confidential, well-organised filing systems (both electronic and physical). Support the preparation of regional reports, dashboards, and performance-tracking documents. Coordinate regional leadership meetings, internal events, and communications. Support staff engagement initiatives across Southeast Asia. Assist with onboarding coordination and administrative support for regional offices and teams. 3. Stakeholder & Regional Liaison Communicate effectively with regional teams, clients, and external partners on behalf of the Director. Ensure smooth information flow and coordination between Southeast Asia offices and the wider Mondiale VGL network. Support cross-functional collaboration across countries and departments. 4. Project & Initiative Support Assist in planning, monitoring, and tracking key Southeast Asia initiatives and strategic projects. Conduct basic research and data compilation to support decision-making. Identify opportunities to improve administrative processes, workflows, and operational efficiency at a regional level.

Responsibilities

The Executive Assistant will manage the Director's calendar, coordinate travel arrangements, and prepare various documents. They will also act as the primary point of contact for internal and external stakeholders.