ABOUT US

We are a boutique, luxury custom homebuilder based in Newport Beach, California, specializing in crafting bespoke residences that embody sophistication and precision. Our small, dynamic team is deeply rooted in the coastal communities of Orange County, delivering unparalleled quality and personalized service to our discerning clients. Join us to shape the future of luxury homebuilding in a hyperlocal, high-touch environment.

EXPERIENCE:

• 2+ years in an administrative or executive assistant role, ideally within residential construction, real estate, or a related industry.
• Experience in the residential construction sector is highly desirable, with familiarity in working with general contractors, subcontractors, or field operatives.

SKILLS:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for creating reports, schedules, and presentations.
• Experience with virtual construction management platforms (e.g., Procore, Buildertrend, CoConstruct, or similar) is a strong plus.
• Exceptional organizational and multitasking skills, with the ability to prioritize in a dynamic environment.
• Strong written and verbal communication skills, with a professional and polished demeanor suited for luxury clientele.
• Ability to handle sensitive information with discretion and maintain confidentiality.

ROLE OVERVIEW

We are seeking a highly organized, adaptable, and proactive Executive Assistant to support our Principal in daily operations while serving as a critical liaison across the organization. This “Swiss-army knife” role is designed for a versatile professional who thrives in a fast-paced, multifaceted environment and is eager to grow into a Project Coordinator position within our active management structure. The ideal candidate will combine administrative excellence with a passion for residential construction, acting as a bridge between project stakeholders, general contractors (GCs), field operatives, clerical employees, and the Principal.

KEY RESPONSIBILITIES

• Administrative Support: Manage the Principal’s schedule, coordinate meetings, and handle correspondence with clients, architects, designers, and subcontractors with professionalism and precision.
• Liaison Role: Serve as the central point of contact between project stakeholders (clients, GCs, architects, vendors), field operatives, clerical staff, and the Principal, ensuring seamless communication and alignment.
• Project Coordination Support: Assist with tracking project timelines, budgets, and deliverables, leveraging virtual construction management platforms (e.g., Procore, Buildertrend, or CoConstruct) to monitor progress and facilitate updates.
• Document Management: Prepare, organize, and maintain critical documents, including contracts, permits, plans, and reports, ensuring accuracy and confidentiality.
• Meeting Facilitation: Coordinate, attend, and document meetings, capturing action items and following up to ensure timely execution across teams.
• Client Relations: Support high-touch client interactions, including scheduling site visits, preparing presentation materials, and ensuring a luxury client experience.
• Office Operations: Oversee general office tasks, such as managing supplies, vendor relationships, and maintaining a professional office environment.
• Path to Project Coordinator: Gain hands-on experience in residential construction project management, with opportunities to take on increasing responsibility in coordinating projects, managing budgets, and overseeing field operations under the Principal’s mentorship.