Executive Assistant at Squamish Nation

, , -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

87500.0

Posted On

25 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Communication, Minute Taking, Document Management, Report Drafting, Cultural Humility, Analytical Skills, Relationship Management, Organizational Skills, Confidentiality, Team Support, Project Coordination, First Nations Knowledge, Adaptability, Safety Procedures

Industry

Government Relations Services

Description

PERMANENT FULL-TIME POSITION IN NORTH VANCOUVER & SQUAMISH VALLEY (Onsite) CLOSES: Open Until Filled BE PART OF SOMETHING MEANINGFUL! Join the Estx̱wáy̓usem Finance team and play a key role in supporting the financial integrity and strategic operations of Sḵwx̱wú7mesh Úxwumixw. As the Executive Assistant, you will be the organizational heart of the Finance Department — supporting the Director of Finance, coordinating critical information, and keeping one of the Nation’s most essential departments running smoothly. This role is ideal for someone who is proactive, relationship-oriented, highly organized, and committed to contributing to the financial strength and well-being of the Nation. You are someone who is always one step ahead, anticipating needs, adapting to different communication styles, and navigating complex information with diplomacy and cultural humility. Your work directly supports nation-building, transparency, accountability, and the financial health of the community. WHAT YOU’LL DO * Provide comprehensive executive support to the Director of Finance. * Manage the Director’s calendar, meetings, travel arrangements, and daily scheduling needs. * Serve as the primary point of contact for internal and external stakeholders, ensuring respectful, timely communication. * Anticipate needs, prioritize information flow, and ensure the Director is informed and prepared. * Attend meetings to provide support, take minutes, assist with presentations, and coordinate follow-ups. * Manage and maintain departmental records, archives, and documentation systems. * Support staff, Council, and community members requiring assistance accessing archival materials. * Coordinate information, reports, and documentation across Finance and IT initiatives. * Draft correspondence, briefing notes, policies, presentations, and reports. * Relay information clearly and diplomatically to staff, members, and external partners. * Maintain organized files, communication logs, and confidential documentation. * Support information dissemination to the community through written and verbal updates. * Provide day-to-day direction to the main office Receptionist. * Track departmental performance updates and reporting processes. * Support departmental safety procedures by maintaining an organized, safe working environment. * Maintain data accuracy across departmental systems and archives. * Coordinate record storage and destruction according to Nation policies. * Ensure confidential, ethical handling of sensitive information. WHAT WE’RE LOOKING FOR * Bachelor’s degree in Business Administration, Finance, First Nations Studies, Legal Administration, or a related field. * Willingness to complete job-required training in project management, executive support, senior administration, Squamish culture, and Squamish language knowledge. * Progressive experience supporting executives, managing communications, developing reports, or coordinating senior-level projects. * Strong writing, research, and analytical skills; experience producing formal corporate documents. * Experience working in First Nations, government, Board, or public sector settings is preferred. * Knowledge of Squamish Nation culture, histories, Skwxwú7mesh Snichim, and community priorities. * Cultural humility and respect for Sḵwx̱wú7mesh values, sovereignty, and self-determination. WHY WORK WITH US * Impactful Work – Be part of a team dedicated to serving the community through Na estétx̱ w sḵwálwen cht (Trust), Na estitkw sḵwálwen cht (Security), Na esḵw’úḵw’ulh sḵwálwen cht (Purpose) and Na eslhílhkw’is sḵwálwen cht (Belonging) * Professional Growth – We invest in our people with training, mentorship, and career development * Sḵwx̱wú7mesh Úxwumixw Values – Be part of an organization that values Úxwumixw (community/peoples), snew̓íyelh (guiding through teachings), wenáxws (respect) and inclusivity. As a dynamic community organization, we understand the importance of employing enthusiastic and talented people to work together. We know that our future strength and growth is very much dependent on our key resources – our people. With a variety of programs and services, we offer career paths that fit many areas of expertise, backgrounds, and interests. Along with competitive compensation and benefits, we foster an environment that values diversity through the respect and appreciation of each person for their individual attributes. Salary: $62,500 - $87,500 Candidates are typically offered compensation between the beginning to the midpoint of the range. We [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=231d694d-cd50-4fb7-82a6-dd0773e68b38&ccId=9200976969580_2⟨=en_CA&selectedMenuKey=CareerCenter&jobId=525291]are committed to providing a fair and equitable package that reflects the value an individual brings to the organization. Benefits: We offer extended medical and dental, pension matching, supplementary savings, and a professional development budget. Join us in building a future rooted in culture, values, and community strength. Your work matters here. #Workwithpurpose *Please note selected candidates will be required to complete background checks. If you have concerns regarding any incidents that will be reported on your Criminal Record Check, please let us know in advance to ensure we can work together on a plan that works for the nation and you as the applicant*

Responsibilities

The Executive Assistant will provide comprehensive support to the Director of Finance, managing schedules, communications, and documentation. This role is essential for ensuring the smooth operation of the Finance Department and supporting the community's financial health.