Executive Assistant at SQUER

Vienna, Vienna, Austria -

Full Time

Start Date

Immediate

Expiry Date

28 Sep, 26

Salary

75000.0

Posted On

30 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Presentation Creation, Office Management, AI Tool Automation, MS Office, Google Suite, German Communication, English Communication, Operational Planning, Discretion, Problem Solving

Industry

Description

Description You are the operational backbone of our management team. You keep things running, spot problems before they arise, and make sure nothing gets stuck. You thrive on structure – and can bring order even when everything around you is on fire. At the same time, you're the first point of contact in the office, shaping how SQUER feels for employees and visitors alike. Your tasks Proactive calendar and schedule management for the management team Preparation and follow-up of meetings, including tracking decisions and action items Creation of presentations, decision documents and correspondence End-to-end responsibility for front and back office, including professional reception of guests, partners and clients Identifying where action is needed, developing solutions and implementing them independently – without a long ramp-up time Active use of AI tools to automate routine tasks and optimize processes Stepping in where needed – even when it goes beyond the job title Your qualifications Several years of experience as an Executive Assistant, Office Manager, Operations Manager or in a comparable generalist role Structured, independent working style – even when things are coming at you from all sides High level of initiative, hands-on mentality, reliability and discretion Broad operational understanding, generalist skill set and the ability to get up to speed on new topics quickly Strong IT affinity and confident use of MS Office, Google Suite and AI tools – you pick up new tools on your own Excellent German and English communication skills, written and spoken Enjoyment of being present in the office and connecting with people Your Benefits Ownership & Responsibility: at SQUER, we believe in empowering our team. In our flat hierarchies, your ideas and actions matter more than titles. Take the reins, make an impact and grow with us. Learn & Grow: Tap into a € 5.000 annual training budget to sharpen your skills and take advantage of our in-house Leadership Academy. Join and be part of our active tech community through meetups, hackathons and training sessions. Get up to 40h/year additional time off for your personal education. Exciting Challenges & Real Impact: Dive into diverse projects where your work truly makes a difference – for our clients and for SQUER. Flexibility for Performance: Benefit from flexible hours, workations within the EU, and additional vacation days – giving you the freedom to perform at your best. Tailored Tools for Success: Choose your preferred hardware configuration and leverage our suite of AI tools and licenses (Anthropic, OpenAI, and more) to suit your working style. We Value You: Beyond perks and benefits, we offer a competitive annual salary to recognize your exceptional contributions. Be Part of a Thriving Team Culture: At SQUER, collaboration and connection are at the heart of what we do. Through open communication, shared successes, and meaningful team events – including our annual SQUER offsite – we cultivate a culture where everyone feels valued and inspired to grow together. A Perks-Packed Workplace: Work in a central office with a spacious terrace and BBQ, enjoy free lunch in the office, MyClubs sports membership, and either a free “Wiener Linien” ticket or a partial contribution to the “Klimaticket”. Plus, benefit from free massages, referral bonuses, Corporate Benefits, and JobRad. Annual employee presents and a monthly team breakfast add extra value to your work experience. The annual gross salary for this position ranges from € 55.000,- to € 75.000,- on a full-time basis (all-in), in excess of the applicable collective agreement. The actual offer depends on qualifications and experience. About us We are dedicated to creating a supportive workplace where everyone can thrive and be proud to be part of the team. We encourage our colleagues to ask questions, try new things, pursue ongoing professional development, and take calculated risks. Are you ready to learn and collaborate in independent agile teams? We are looking forward to meeting you. frameborder="0">

Responsibilities

Acts as the operational backbone for the management team, handling proactive scheduling, meeting preparation, and office management. Responsible for optimizing processes using AI tools and serving as the primary point of contact for guests and employees.