Executive Assistant at SS&C Technologies

Hong Kong Island, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

22 Jul, 26

Salary

0.0

Posted On

23 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Diary management, Inbox management, Travel coordination, Presentation development, Microsoft Office, Excel, PowerPoint, Workday, Communication skills, Organizational skills, Stakeholder management, Expense management, Confidentiality, Time management

Industry

Software Development

Description

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology. Job Description Get To Know Us: SS&C is a global provider of services and software for the financial services and healthcare industries. Founded in 1986, SS&C is headquartered in Windsor, Connecticut, and has offices around the world. More than 22,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale and technology. SS&C’s unique business model combines end-to-end expertise across financial services operations with proprietary software and solutions to service even the most demanding customers in the financial services and healthcare industries. SS&C Global Investor and Distribution Solutions, and Retirement Solutions (GIDS and RS) serves the asset management, brokerage, insurance, life and pensions, retirement, superannuation and wealth management industries. Why You Will Love It Here! Flexibility: Hybrid Work Model and Business Casual Dress Code, including jeans, Centralised location – 6 minutes’ walk from Wanchai MTR station Your Future: Professional Development Reimbursement Work/Life Balance: Flexible Personal/Vacation Time Off, Sick Leave, Paid Holidays, Marriage Leave, Study Leave Your Wellbeing: Medical, Dental, Vision, Life Insurance, Employee Assistance Program, and Provident Fund Contribution Diversity & Inclusion: Committed to Welcoming, Celebrating and Thriving on Diversity Training: Hands-On, Team-Customised, including SS&C University Education: Employee Tuition Reimbursement for employees who are eligible Extra Perks: Bonus Scheme, SS&C Stock(s) Allocation for employees who are eligible What You Will Get To Do: As an Executive Assistant to the Head of GIDS Asia Pacific, Middle East & Africa, you will provide high-level administrative and organisational support to the Director, ensuring the smooth management of daily operations. This includes complex diary and inbox management, coordinating meetings across time zones, arranging travel, preparing presentations and reports, and handling sensitive information with discretion. The role also supports approvals, expense management, and general administration, acting as a trusted point of coordination across internal and external stakeholders. Proactively manage the Director’s complex diary across multiple time zones, coordinating internal and external meetings via Zoom and Teams. Coordinate desk bookings across office locations in line with the Director’s schedule and requirements. Monitor and manage approval workflows on behalf of the Director, ensuring timely action and follow-up. Provide flexible support outside of core hours as required. Handle highly sensitive and confidential information with discretion, integrity, and professionalism. Coordinate internal and external meetings, including room bookings across locations and time zones, catering arrangements, and distribution of materials. Prepare agendas, minutes, action items, and maintain accurate action logs. Develop and format presentations and supporting documents, working closely with the Director on PowerPoint materials. Manage the Director’s inbox and task list, responding or delegating where appropriate, flagging priority items, and tracking actions to completion. Produce and maintain regular reports and provide support/cover for other Assistants as required. Arrange end-to-end travel, including flights, accommodation, and ground transport. Manage visa applications and renewals and prepare detailed travel itineraries. Provide general administrative support, including document preparation and formatting. Manage expense submissions via Workday, ensuring timely and accurate processing. Maintain contact databases and order business cards, gifts, and other items as required. Coordinate IT and equipment requests for new team members, supporting onboarding where needed. Undertake additional ad hoc tasks as directed. What You Will Bring: Proven experience supporting C-suite or senior executive-level stakeholders in a fast-paced environment Advanced proficiency across Microsoft Office, particularly Excel and PowerPoint Experience using Workday or similar HR/finance systems Strong background working within a corporate environment Highly self-motivated with excellent communication and organisational skills Flexible and responsive, with the ability to provide support outside of standard business hours when required Experience within financial services is advantageous We encourage applications from people of all backgrounds to enable us to bring diverse perspectives to our thinking and conversation. It's important to us that we strive to have a workforce that is diverse in the widest sense. Thank you for your interest in SS&C! If applicable, to further explore this opportunity, please apply directly with us through our Careers page on our corporate website @ www.ssctech.com/careers. Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. Applications will be accepted on an ongoing basis until the position is filled. SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws. As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

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Responsibilities

The Executive Assistant provides high-level administrative and organizational support to the Head of GIDS Asia Pacific, Middle East & Africa. Responsibilities include complex diary and inbox management, travel coordination, and the preparation of reports and presentations.