Executive Assistant at SS&C Technologies

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Mar, 26

Salary

0.0

Posted On

28 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Communication, Travel Coordination, Meeting Preparation, Expense Processing, Sales Support, Operational Issue Resolution, Event Planning, Document Preparation, Time Zone Management, Process Improvement, Organizational Skills, Microsoft Office Suite, Attention to Detail, Confidentiality, Judgment

Industry

Software Development

Description

As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology. Job Description Get To Know Us: SS&C Technologies is the world’s largest independent hedge fund and private equity administrator, as well as the largest mutual fund transfer agency. SS&C’s unique business model combines end-to-end expertise across financial services operations with proprietary software and solutions to service even the most demanding customers in the financial services and healthcare industries. SS&C Intralinks is a global technology provider of inter-enterprise content management and collaboration solutions. Its products serve the enterprise collaboration and strategic transaction markets, enabling the exchange, control, and management of information between organisations. Why You Will Love It Here! Your Future: Income Protection Insurance Work/Life Balance: Flexible Time Off Your Wellbeing: Private Health Insurance discount, Primary & Secondary Paid Parental leave, Death & TPD Insurance Diversity & Inclusion: Committed to Welcoming, Celebrating and Thriving on Diversity Training: Hands-On, Team-Customised, including SS&C University Extra Perks: Discounts on fitness clubs, travel and more! What You Will Get To Do: The Executive Assistant will support the Head of Sales within the Intralinks team — a global technology group delivering secure inter-enterprise content management and collaboration solutions. The Sales team works with organisations across global markets to drive growth, support strategic transactions, and deliver industry-leading collaboration technology. In this fast-paced, customer-focused environment, the EA will partner closely with the Head of Sales and the broader sales organisation to enable smooth operations, efficient communication, and effective execution of sales initiatives. Manage and prioritise the Head of Sales’ calendar across multiple time zones, ensuring seamless coordination of meetings and commitments. Screen calls, emails, and correspondence to streamline communication and enable timely action on key business matters. Coordinate complex domestic and international travel, including flights, accommodation, visas, and related documentation. Prepare and distribute meeting agendas, briefing packs, presentations, and minutes, ensuring clear ownership of action items. Process and reconcile travel and expense claims in line with company policy, escalating exceptions where required. Partner with regional sales leaders to support APAC business plans, initiatives, and project delivery. Assist in resolving operational issues through cross-functional coordination, data gathering, and sales reporting support. Support planning and execution of sales events and thought-leadership activities, including venue logistics and budget tracking. Participate in sales leadership meetings, including international travel approximately 3–4 times per year. Provide administrative and logistical support for global and regional leadership meetings, including document preparation and on-site coordination. Monitor urgent communications across time zones and ensure prompt escalation or response to critical items. Identify and implement opportunities to streamline processes, improve collaboration, and enhance operational efficiency. What You Will Bring: Bachelor’s degree or equivalent experience preferred. Minimum 5 years’ experience as an Executive Assistant, ideally supporting sales leadership or senior executives in a fast-paced environment. Demonstrated ability to work independently, exercise sound judgment, and handle confidential information with discretion. Exceptional organisational skills, capable of managing multiple priorities and meeting tight deadlines. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint). Excellent written and verbal communication skills, with a professional and polished interpersonal presence. Proactive, solution-oriented mindset with strong attention to detail and accuracy. We encourage applications from people of all backgrounds to enable us to bring diverse perspectives to our thinking and conversation. It's important to us that we strive to have a workforce that is diverse in the widest sense. Thank you for your interest in SS&C! If applicable, to further explore this opportunity, please apply directly with us through our Careers page on our corporate website @ www.ssctech.com/careers. Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws. As a leading financial services and healthcare technology company based on revenue, SS&C is headquartered in Windsor, Connecticut, and has 27,000+ employees in 35 countries. Some 20,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Executive Assistant will support the Head of Sales by managing their calendar, coordinating travel, and preparing meeting materials. They will also assist in resolving operational issues and support sales events and initiatives.